GRANTS AND CONTRACTS COORDINATOR

CARE is seeking an experienced Emergency Grants & Contracts Coordinator to be a CO Emergency Program team member responsible for integrating both financial and programmatic achievements against donor requirements when planning and monitoring for compliance. This position is responsible for supervising the information/knowledge management staff and coordinates the processes for centralizing financial and programmatic, including M&E and sub-awards, data under the Flood Emergency program.

This position supervises and ensures active linkage of his/her supervised units (Finance, G&C, Information management) with the ACD-Emergency and his/her Deputy, Program Team Leaders and Staff, to help the Program meet project objectives and donor requirements.

Specific responsibilities include but is not limited to working closely with program staff and other stakeholders in the proposal development process, grant start up processes and orientations, ensuring good monitoring and reporting (for internal and donor use), setting appropriate communication/coordination systems in place with different stakeholders, facilitation of processes for sub-awards, capacity building for staff and implementing partners, ensuring that proper systems are in place to facilitate smooth and timely submission of internal and donor reporting (both financial and program), close out requirements and ensuring accountability is an integral part of the operation. This position supervises the maintenance of project grant and sub-grant files.

This position reports to ACD-Emergency and has a technical reporting line to the CO Finance Controller. However, for the first two months, the EGCC will, reporting to the Country Director, assume the temporary role of Grant and Contracts Senior Auditor providing focused scrutiny on expenses made by the CO and partners under key grants as identified by the CD. This period will also embrace an orientation and transition period with the outgoing EGCC.

Responsibilities:

· Ensure the Country Office meets the contractual fiscal and administrative standards of donor emergency contracts—Definitely February/March 2011 and possibly longer.

· In support of Program Team, collaborate with various stakeholders and/or facilitate key G&C program and financial processes from proposal development stage, monitoring, reporting and close out.

· Coordinate with Program Teams to complete technical and financial processes on sub-awards and provide appropriate guidance and oversight to ensure compliance with donor requirements and CARE policies and procedures.

· Internal and sub-grantee capacity building and audit follow ups.

· Supervise the processes for budget management and reporting for Emergency Project.

· Information knowledge management and monitoring and evaluation for Emergency projects.

· Writes/revises Job Descriptions.

· Interviews and selects G&C staff with input from others.

· Orients, trains and coaches staff.

· Recommends or initiates personnel actions such as merit increases, promotions, transfers etc..

· Completes all performance management activities including: performance planning, monitoring and 90 day, six month and annual APAAs.

Required

· Bachelor's degree in a field related to financial management backed up and updated by appropriate supplemental training

· 4-6 years proven and relevant work experience on managing grants and contracts in a humanitarian organization. Strong background on program management

· Excellent planning, organizational, and analytical skills

· Strong financial management skills

· Ability to prioritize workload whilst maintaining a high standard of work

· Fluency in English language and written communication

· Experience and familiarity with key donor policies and procedures

· Ability to effectively liaise and coordinate with various stakeholders including key internal units and external clients such as partners or donors

· Firm belief in teamwork, gender equality, participatory approach and sustainable development

· Strong interpersonal skills to work effectively as part of Emergency Team, cross cultural and politically sensitive setting

· Understanding and experience managing information databases

Desired:

· Master’s level degree in field directly related to financial management or equivalent or CPA

· At least 10 years experience as a senior financial manager with an international organizational in a developing country. Strong experience working with sub-grantee contract management, and demonstrated time spent undertaking an Audit function.

Duration: Full time

Location: Islamabad

Expected Start Date: February 2011

Expected Travel Percentage: 25%

Language Requirement: English and proficiency in another language relevant to the region

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply.

GRANTS AND CONTRACTS COORDINATOR