British Council - Project Manager Vacancy

Job title	Project Manager (II)	Department/office	Sub-Saharan Africa Tanzania
Job holder		Job code
Job type	Project & contract management	Pay band	LE Grade G CA Payband 6
Line manager	[To be specified]	Post-related allowances	None

(Quote Vacancy Title)
British Council
P.O. Box 9100
Samora Avenue / Ohio Street

Dar es Salaam
Tanzania
E-mail: info@britishcouncil.or.tz

The job description/person specification should be reviewed on a regular basis. Guidance on completing job descriptions using competencies can be found on the Competency Dictionary section of the HR homepage at http://bcnet.britishcouncil.org:8000/hr/dictionary/index.htm. If you propose to make significant changes to it, you should seek advice from your HR Services team. If it is for a new post or you propose a change in the grading of the post, you must refer it to your HR Services team (UK) or your HR geographical consultant (overseas staff). If you have line management responsibility, you must include an explicit duty relating to this.

All information must be in line with the British Council’s equal opportunity policy.

Job aim		To manage specific projects within the country programme in support of the British Council’s overall purpose
Number of staff managed		0	As line manager	0	As countersignatory	0
Finances managed		£300 000
State what percentage of the job is represented by each duty.
Duty and standards – measurable in terms of time, cost, quality or quantity.
1 Duty (40%)	Project management: To manage and implement International Inspiration and any other project within the country programme, as directed by senior colleagues. Specific tasks include: · Contribute to the design of the Country Plan for II · Maintenance and adjustment when appropriate of project plans · Delivery of project outputs to achieve reach, impact and financial targets · Continual review of project progress with team (at least monthly); identification of lessons learned, potential obstacles, risks, opportunities and adjust plans accordingly. · Reporting to senior managers for quarterly ERMF meetings on operational risks associated with each project · Collection of comprehensive scorecard data · Liaison with relevant colleagues to ensure that the projects remain in line with sector/programme area strategies
Standards	· Deliver the project within budget, on time, against agreed financial and non-financial targets and to satisfaction of internal and external customers · Delivery in line with corporate policies (eg EOD/EFT) and values · Good understanding of strategic risk · Scorecard data complete and scortecard deadlines met in full · Clearly identification of roles and responsibilities within project team · Team members held accountable through frequent reviews
2 Duty (20%)	Budget management: To manage operational expenditure against budgets for each project managed. Specific tasks include: · Agreement with senior colleagues of clear project budgets for income and expenditure · Tracking of expenditure against project budget using SAP reporting tools · Reporting to senior managers as required for monthly FCCF meetings on financial risks (mischarges and potential year-end underspends and overspends) for each project · Adjustment of project budgets as required under direction of senior colleagues · Reforecasting of operational spend in-year for each project
Standards	· Compliance with approval limits · Good understanding of SAP project reporting mechanisms and ability to interpret SAP reports · Activity plans anticipate budget provision and final outtturn within 5% of budget (except for exchange rate risk) · Activities managed within budget ceilings agreed with senior staff · Budgetary information provided is accuarate and timely
3 Duty (20 %)	Partnerships: To bring in and maintain good relationships with project partners and target audience (stakeholders). Specific tasks include: · Bringing income and partnerships within the project area and broadly in support of LCR work · Working with partners and stakeholders to promote sustainable relationships in which British Council and UK are perceived as valued partners · Maintenance of up-to-date contacts database
Standards	· Meet the income target agreed by senior colleagues · Liaise effectively with project stakeholders to ensure expectations are agreed and managed successfully. · Positive feedback from partners · Relationship management to the complete satisfaction of senior colleagues
4 Duty (10 %)	Marketing and communications: Ensure that effective marketing and communications strategies are in place and are implemented effectively for each project. Specific tasks include: · Provision of web content, press releases and other publicity · Appropriate dissemination (on site; to media; to audience etc) · Ensuring that quality and quantity of media coverage aimed is achieved and feedback from clients is appropriately stored and used when appropriate (scorecard/storyboard) · Act as point of contact, as required in the local context, for managing relations with the media
Standards	· All material supplied is within deadlines and to appropriate quality standards · All tasks and products in line with agreed communication strategies · Scorecard standards and deadlines fully met
5 Duty (5 %)	Performance Management: To line-manage, where appropriate, one or more Project Officers to support project delivery, ensuring that full range of performance management tasks are carried out for each line managee. Assume full responsibility for own professional development in consultation with line manager.
Standards	· Full compliance with corporate standards in respect of each line managee, to include: o Up-to-date job descriptions and performance agreements (with appropriate deliverables) are in place o Annual performance evaluations undertaken against job descriptions and deliverables o Regular job discussions held to include development needs · Line managees all working to full potential · Personal development items articulated in own performance agreement
6 Duty (5%)	Teamworking: Provide support as required to the work of the wider country/regional team, carrying out tasks from time to time which might be considered appropriate to either more senior or more junior grades. Tasks might include: · Contributing to the work of other project teams in response to workload demands · Responding postively and proactively to requests from senior colleagues · Specific action to promote and support Equal Opprtunties and Diversity in the workplace · Participating in working groups/panels such as EOD, EFT, etc
Standards	· General willingness to engage with wider directorate issues · Compliance with DAF lavel 3 requirements

Person specification

· Use the Behavioural competency dictionary (which you will find within the Competency Dictionary Section of the HR homepage at http://bcnet.britishcouncil.org:8000/hr/dictionary/index.htm) to help you list here the relevant behavioural competencies needed for the job – aim for no more than six. Assign the appropriate level to each competency.

· Use the Role profile dictionary to help you list the relevant skills, knowledge and experience needed for the job. Include any specialist qualifications.

· You should not state requirements which could potentially disadvantage particular groups or individuals, e.g. previous experience in a British Council office overseas.

· Indicate whether each criterion (behavioural competency, skill, knowledge and experience) is essential (E) or desirable (D) for selection and recruitment purposes.

· For recruitment and selection purposes state also how evidence of each criterion will be assessed. You may state one or more of: application form; performance evaluation; interview and, where appropriate, presentation exercise or specialist test. (You should aim for no more than six criteria to be assessed by interview.)

	Criteria: behavioural competencies (assign levels), skills, knowledge experience, and specialist qualifications.	Essential (E) or desirable (D).	Which duties does this criterion support?	Indicate which criteria will be used for recruitment and selection (aim for no more than six).	State how each criterion will be assessed for recruitment and selection purposes.
	Behavioural competences
1	Achievement (3)	E	All	Yes	Interview, application, PE
2	Professional confidence (2)	D	All	No
3	Holding people accountable (2)	E	All	Yes	Interview, application, PE
4	Analytical thinking (2)	D	All	No
5	Entrepreneurship (2)	D	All	No
6	Relationship-building for influence (2)	E	All	Yes	Interview, application, PE
	Skills and experience
7	Project & contract management (monitoring and reporting: 2)	E	All	Yes	Interview, application, PE
8	Financial planning and management (monitoring and reporting: 2)	E	All	Yes	Application, interview, PE, possible test
9	Fluency in English: broadly minimum IELTS 6.5 (reading and writing)	D	All	Ext only	Applicable to external candidates only

List here any special requirements of the job, e.g. occasional unsocial hours, flexible working. It is assumed that all jobs can be job-shared unless valid reasons are given below. Disability is not normally a disqualifying factor for a job.

Occasional unsocial hours, flexible working, availability to travel when required for project support

Authorisation

Line manager’s name
Post title	Director Projects & Partnerships	Department/country
Signature		Date
Name
Signature		Date