Voucher Examiner/Cashier

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Voucher Examiner/Cashier in the Budget and Fiscal section.

BASIC FUNCTION OF POSITION

As a Cashier: Accountable for the control, operation and safekeeping of Public Funds amounting to USD 100,000-130,000, advanced by the USDO, to support cash requirements for all agencies at US Embassy Dar es Salaam. Through the Cashier software, process collection of consular fees, refunds and reimbursements, makes payments of cash vouchers, petty cash, travel advances and performs accommodation exchange services. Provide monthly reconciliation to the Cashier-Monitors at PFSC and maintains accountability records and cashier files.

As a Voucher Examiner: Examine and process payments of all types of invoices for goods/services received by the USG against Contracts, Leases, Allowances, Grants, Travel reimbursements and medical bills after ensuring legality, appropriateness and correctness.

MAJOR DUTIES AND RESPONSIBILITIES:

Cashiering:

55%

Receives and issues receipt of daily collection of Consular fees and keep receipts on file for audit purposes as required by regulations. Receives various other collections or refunds due to the USG and deposits such collections into appropriate accounts. Receives and issues receipts for proceeds of sale of official furnishings and equipments for all agencies at Post.

Monitors the Suspense Deposits Abroad (SDA) account deposits and ensure its clearance in a timely manner. Pay and keep accurate files for all vendor payments, petty cash and accommodation exchange. At times, the Cashier will have to make offsite payments for Congressional travel (CODEL).

Advances cash to eight sub-cashiers for operation of daily cash transactions. Replenishes these sub-cashiers usually on a weekly basis upon presentation of authorized receipts. Ensure and maintains a file on sub-cashier reconciliations as performed by American Supervisor.

Performs accommodation exchange for authorized employees during tour of duty and reverse accommodation exchange service for authorized personnel when departing post. Assists USDO in the redemption of funds for uncollectible checks that have been presented to cashier for accommodation exchange (PCC).

Maintains through means of cashier software, cashier accountability, ACDC14/13 official collections and accountability record for TLs which includes checking of processed documents by CFSC recorded on CFSC P-364 against CFSC P-365 to reconcile transactions. Maintains in-transit files and transactions processed files for all cashier transactions.

Receives and distributes and vendor checks when received in pouch from CFSC, Charleston each week. Maintains log of checks received and distributed having vendor/employee sign for receipt of check. Occasionally cashes local employee paychecks. Once a month receives NSSF contributions from Ambassador and DCM for their domestic staff, fills in the NSSF forms and goes to pay the same at NSSF offices.

Maintains communication with Embassy bank, Citibank, regarding USDO account which includes confirming transfers of funds from CFSC, Charleston, monitoring USDO account balances, cashing of checks for local currency/US dollars at the local bank per requirements and discussing problems regarding the account.

Voucher Examination:

45%

Examine/Pre-audit vendor invoices/claims for legality, appropriateness and accuracy and prepare payment vouchers thru Cash or Direct-Connect. Ensure the voucher packet is good for 7 years before forwarding it to the Certifying Officer for certification.

Initiate Post allowance by ensuring SF-1190 is done by US personnel on arrival. Terminate the same upon departure and in both cases, communicate with American Payroll in Charleston.

Compute educational allowance invoices and control the amounts of the same for each Student/eligible child per DSSR.

Process representational vouchers for various officers, paying close attention to rules governing the Appropriation e.g. ensuring 50/50 guest list, applicable quotas and signatures.

Reconciliation of vendors statement of accounts, drafting letters, communication with payees/vendors on payments issues, filling and performs variety of related duties.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education: Two years of Commercial Studies after High School (Form VI) is required.





2. Prior experience: Two to three years of experience in Cash operation, Voucher examining, Bookkeeping, Banking and/or Accounting.





3. Language proficiency: Level IV (Fluent) in English and Kiswahili is required.





4. Knowledge: A working knowledge of DOS and associated agencies’ manuals and regulations pertaining to voucher examining is required. Also requires experience with local banking operations and control of cash under Win ACS computer system. USG accounting system i.e. relationship of allotments to cashier operations and specified agency limitations. Working knowledge of Foreign Affairs Manual (FAM), Foreign Affairs Handbook (FAH), and Serviced Post User Manual (Cashier manual).





5. Skills and Abilities: Ability to understand and apply the various applicable regulations from each serviced agency, follow procedures and policies in application to related duties. Must be solution oriented and excellent in Customer service by applying SMART ICASS service standards. Possess the ability to work under pressure and with complex cash operations. Control and handle cash transactions in unusual locations. Use tact and politeness in validating cash transactions. Analyze CFSC computer control sheets and reconcile large sums of money against the indicated balances. Possess typing skills of 30 words per minute and data base skills. Use of the desk calculator, MS Word, Excel, E-mail and networking.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or




2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or




3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus




4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.




5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 2668001, Ext: 4137/4148/4233/4024
Fax: 2668321 or 2668238

The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

An Equal Opportunity Employer
Only the shortlisted Candidates will be contacted

CLOSING DATE OF THE POSITION: TBA