Human Resources (HR) Assistant

Under the guidance and direct supervision of the Head of the Human Resources Unit, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

Duties and Responsibilities

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) to exchange information and ensure consistent service delivery. 1. Ensures implementation of HR strategies focusing on achievement of the following results: Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies. Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management. 2. Implements HR services focusing on achievement of the following results: Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels. Association of positions to Chart Fields Accounts(COAs), update of COA information, setting up vendor performing the functions of Admin.HR, and Absence Processor in Atlas ( Electronic System). Preparation of service contracts ( SCs). Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity and separations through Atlas. Maintenance of the CO staffing table. Collection of background information for submissions to the Compliance Review Panel (CRP). Update of the CO rosters. Maintenance of proper filing system for HR records and documents. Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to projects and other Agencies. 3. Ensures proper staff performance management and conducting UN Surveys focusing on achievement of the following results: Finalization of Results & Competency Assessment (RCA) by all staff according to time frame. Collection of information for comprehensive and interim local salary surveys. 4. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Participation in the trainings for the operations/projects staff on HR. Contribution to knowledge networks and communities of practice.

Competencies

Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies: Knowledge Management and Learning: Shares knowledge and experience. Encourages office staff to share knowledge and contribute to UNDP Practice Areas. Develops basic knowledge of one or two Practice Areas. Promotes a learning environment in the office. Provides helpful feedback and advice to others in the office. Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills. Development and Operational Effectiveness: Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information. Strong IT skills. Ability to provide input to business processes re-engineering, implementation of new system. Leadership and Self-Management: Focuses on result for the client. Consistently approaches work with energy and a positive, constructive attitude. Demonstrates strong oral and written communication skills. Remains calm, in control and good humored even under pressure. Demonstrates openness to change and ability to manage complexities. Responds positively to critical feedback and differing points of view. Solicits feedback from staff about the impact of his/her own behavior.

Required Skills and Experience

Education: Secondary Education with specialized certification in HR. University Degree in Business or Public Administration would be desirable, but it is not a requirement. Experience:: 3 to 5 years of relevant HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems. Language Requirements: Fluency in written and spoken English and Arabic.

Human Resources (HR) Assistant