FHI is a global health and development organization whose science-based programs bring lasting change to the world’s most vulnerable people. Our approach is rigorous and evidence-driven. Among our worldwide staff of 2,500 are leading physicians, scientists, and technical experts in health, development, and management. Our work is global in scale yet country-focused, with international offices staffed by local professionals. Since 1971, we have worked with 1,400 partners in 125 countries, forging strong relationships with governments, diverse organizations, the private sector and communities. By applying science to programs, FHI is helping countries make measurable progress against disease, poverty, and inequity—improving lives for millions. We seek qualified candidates for the position of Project Director in Kinshasa, Democratic Republic of the Congo.
Position Responsibilities:
The Project Director will provide leadership and management oversight for project and any additional portfolio and activities of the country office. Oversees operations and, as the primary FHI country representative, ensures strong collaboration with government, partners, and donors. Represents FHI to external donors and leads FHI business development efforts in country.
Minimum Requirements:
Experience managing PEPFAR and CDC-funded projects; familiarity with USAID and with USG regulation. Experience working with host-country governments and local partners (LNGOs, CBOs, FBOs) in resource-limited settings. Experience with a range of HIV/AIDS interventions (including prevention, care, and treatment) and other public health programs, and with SGBV. Demonstrated experience of large-scale capacity-building assistance. Direct experience of governmental policy development. Experience working in Africa
MS/MA in public health or related field and 7-9 years relevant experience with international development programs, that includes 3-5 years of supervisory experience. Overseas field experience required; PhD/MD and 5-7 years relevant experience with international development programs and includes 3-5 years of supervisory experience, overseas field experience required.-
* Offer is contingent upon awarded proposal.
FHI has a competitive compensation package. Interested candidates may register online through FHI's Career Center at www.fhi.org/careercenter. Please submit CV/resume and cover letter including salary requirements. Please specify source in your application. AA/EOE/M/F/V/D
Showing posts with label Congo - Kinshasa. Show all posts
Showing posts with label Congo - Kinshasa. Show all posts
Thursday, March 31, 2011
Monday, March 28, 2011
Chef de Mission Sud-Kivu
Aide Médicale Internationale est une ONG médicale internationale de droit français qui a été créée en 1979. AMI gère des programmes médicaux en Afghanistan, Thaïlande, Myanmar, Yémen, République Démocratique du Congo, République de Centrafrique, Pakistan et Haïti.
Plus d’informations sur le site www.amifrance.org
LE PROGRAMME AMI EN RDC :
Après une guerre de 5 ans qui a fait plus de 4 millions de morts et provoqué une partition du pays et le pillage des ressources naturelles, la RDC s’est engagée sur le chemin de la paix et de la réunification. Ceci s’est d’abord concrétisé par la mise en place d’un gouvernement de transition en 2003 représentant l’ensemble des factions et groupes armés, puis les premières élections démocratiques libres ont été organisées en 2006, à l’issue desquelles un président et une assemblée nationale ont été élus. Le retour à une légitimité démocratique donne l’espoir à la RDC de retrouver une stabilité politique et sociale.
Cependant, de nombreux défis sont à relever dans ce processus de reconstruction, notamment à l’Est du pays. Depuis le début de la période de transition, si la situation sécuritaire s’est améliorée dans tout le pays, elle reste instable avec des poches de résistances notamment aux Nord et Sud Kivu. Les problèmes de fond ne sont pas résolus, malgré les accords de Nairobi et de Goma en 2007-2008. Le processus de démobilisation/réinsertion des anciens combattants n’est pas encore terminé et de fortes tensions locales perdurent avec la présence de groupes rebelles. Sensibles à ces questions, la communauté internationale et l’ONU (mission la plus importante de casques bleus au monde avec 20 000 hommes) sont très présentes.
Après une reprise des combats entre l’armée gouvernementale et le mouvement rebelle du CNDP mettant sur les routes des milliers de personnes fin 2008, un nouvel accord a été conclut entre le Rwanda et le gouvernement de RDC : fin janvier 2009, des troupes rwandaises sont entrées au Nord Kivu et ont débuté la traque aux rebelles du FDLR. Ceci a entraîné un mouvement de retours vers le Rwanda, et une association entre les troupes du CNDP et les forces gouvernementales congolaises.
Après le retrait des troupes rwandaises, le gouvernement congolais a lancé l’opération « KIMIA II » de traque des FDLR au Nord et au Sud Kivu par son armée, les FARDC. L’opération a débutée au mois de Juillet dans nos zones d’intervention et se situerait en phase finale, dite de « ratissage ».
La situation sécuritaire est toujours volatile sur nos zones d’intervention.
Du point de vue de la santé, le conflit armé a laissé exsangue le système sanitaire congolais.
Dans le Sud Kivu, comme dans de nombreuses provinces, les zones de santé rurales se sont vidées de leurs acteurs sanitaires. Sans médicaments ni personnel qualifié, le peu de centres de santé encore fonctionnels avaient des taux de fréquentation très faibles du fait notamment d’une tarification élevée. Cette situation a eu pour conséquence une forte morbidité, une insécurité alimentaire et l’explosion des systèmes traditionnels de solidarité.
La fin de la guerre depuis 6 ans a permis une relative reprise économique mais l’Etat commence tout juste à reprendre ses droits et obligations sanitaires. L’espérance de vie moyenne en RDC reste basse : 43 ans en 2006 d’après le PNUD. Si les effets de la paix ont amélioré l’accès aux zones enclavées et l’affectation progressive de personnel de santé, le recours aux soins reste faible. Le taux moyen de l’utilisation des services de santé en RDC est d’environ 0,15 consultations par habitant et par an, ce qui correspond à moins d’une consultation par personne tous les 6 ans (chiffres Banque mondiale 2005). Ceci est particulièrement vrai dans les zones rurales enclavées.
La problématique de l’intervention d’AMI en RDC est celle de l’accès aux soins dans le sud du Sud Kivu.
AMI intervient au sud du Sud Kivu depuis 2001, essentiellement sur l’accès aux soins de santé primaire. Aujourd’hui, nous appuyons :
• 34 centres de santé dans 3 zones (Hauts Plateaux, Kimbi Lulengue, Fizi)
• 3 centres hospitaliers
Nous appuyons également des activités spécifiques dans certaines structures :
• Prise en charge des victimes de violences sexuelles
• Transfusion sanguine
• PTME (Prévention de la transmission du VIH/SIDA de la Mère à l’Enfant)
• Centres de Dépistage volontaires du VIH-SiIDA
Actuellement AMI s’est désengagé des activités de soins de santé primaires de certaines zones de santé dans une optique de transition de l’urgence vers le développement. Par ailleurs, AMI souhaite étendre son activité sur certaines zones en réorientant son action vers un positionnement post-urgence.
Objectifs 2011 de la mission Sud Kivu :
L’objectif principal d’AMI est de rendre accessibles les soins aux populations les plus vulnérables (déplacés, rapatriés, indigents). Principaux volets d’activité :
• Permettre l’accès aux soins pour la population de 3 zones de santé aux niveaux géographique et économique, et améliorer l’offre et la qualité de soins de santé spécifiques (VAS).
• Répondre aux urgences sur le Sud du Sud Kivu (déplacés/retournés).
• Lutter contre la propagation du VIH/SIDA sur 6 zones de santé.
• Améliorer la qualité des soins via la supervision, la formation et le compagnonnage.
• Appuyer la transition au développement par la préparation à la passation de certaines zones de santé à des acteurs de développement.
• Renforcer les capacités des acteurs de santé locaux dans un objectif d’autonomisation :
- Renforcement des capacités des autorités sanitaires (BCZ : Bureaux Centraux de Zone) sur la gestion de leur zone de santé.
- Formation et compagnonnage des CODESA (Comité de développement Sanitaire, permettant d’établir un lien entre la population et l’aire de santé) afin qu’ils puissent remplir leurs rôles de manière autonome : gestion des centres de santé, établissement des listes d’indigents, éducation sanitaire etc.
- Réhabilitation durable des structures de santé en participation avec la communauté.
Programmes :
3 projets sont actuellement en cours :
• Aide médicale en faveur des populations du district Sud de la Province du Sud Kivu. Financement ECHO
• Programme global de lutte contre le VIH dans les zones de santé d’Uvira, Ruzizi, Kimbi-Lulenge, Lemera, Fizi : appui de centres de dépistage et de centres de santé intégrant la prévention de la transmission materno-infantile du VIH.
Financements : Fondation Moussa et Mairie de Paris.
• Programme d’appui à la santé génésique et sexuelle sur les zones de santé des Hauts Plateaux, Kimbi Lulenge et Fizi. Financement EuropeAid.
Composition de l’équipe :
L’équipe expatriée basée à Bukavu est composée de 5 personnes : un chef de mission, un assistant chef de mission, un coordinateur médical, un coordinateur administratif et financier, un coordinateur logistique et sécurité. Sur le terrain, il y a 3 responsables de projets et un référent médical.
Le staff local est au nombre de 85 personnes réparties sur les différentes bases.
RESPONSABILITES DU POSTE :
Le chef de mission est responsable de la bonne définition et de la bonne mise en œuvre de la mission AMI au Sud Kivu dans le cadre des objectifs qui sont définis entre lui, le siège et le conseil d’administration.
Ceci comprend les dimensions
* Définition et analyse des programmes
* Suivi et évaluation de la mise en œuvre
* Gestion d’équipe
* Gestion de la sécurité
* Responsabilité administrative et financière
* Relationnel partenaires et bailleurs
* Capitalisation et reporting.
RELATIONS DE TRAVAIL :
Avec le siège :
Le chef de mission (CdM) est sous la responsabilité hiérarchique du Délégué Général.
Il travaille en étroite collaboration (lien fonctionnel) avec le responsable de programme (RP) et le chargé de gestion financière (CGF) basés à Paris. Ils définissent ensemble les objectifs de la mission qu’ils présentent annuellement au conseil d’administration pour validation. Le CdM rend compte au RP des activités du programme, des résultats, des difficultés et problèmes rencontrés. Il lui fait valider les décisions importantes.
Il est également en lien avec les services des ressources humaines, de logistique, de communication et médical.
Sur le terrain :
Il est responsable de l’ensemble des équipes et de leur sécurité.
Il encadre (relation hiérarchique directe) :
• 1 coordinateur administratif et financier
• 1 coordinateur médical
• 1 coordinateur logistique et sécurité
• 3 responsables de projets
• 1 assistant chef de mission
ACTIVITES DU POSTE :
1. Analyse, planification, mise en œuvre, suivi, évaluation du programme (en lien avec les responsables de projets et le coordinateur médical)
- Analyse, évaluation, prospection de nouveaux besoins/zones.
- Elaboration des orientations des programmes en collaboration avec l’équipe de coordination et les responsables de projets
- Définition des stratégies et orientations des activités en collaboration avec les équipes terrain et le siège.
- Planification et suivi des activités de la mission.
- Suivi de l’atteinte des objectifs des programmes : efficacité, efficience, suivi des indicateurs
- Suivi des ressources financières (budget, prévisionnel de trésorerie…) et des moyens matériels (logistiques et médicaux) de la mission.
- Analyse de l’efficacité et de l’efficience des activités de la mission (/objectifs prévus), de leur adéquation aux besoins. Préparation d’évaluations si nécessaire.
- Garantie de la bonne cohésion de la mission et de la communication interne entre les bases : le CdM s’assure que les réponses apportées par les coordinateurs sont adaptées aux questions du terrain et que les bases respectent le cadre défini par l’équipe de coordination
- Evaluation de la situation humanitaire, prospection dans de nouvelles zones si nécessaire.
- Monitoring et missions d’appui sur les différents projets.
- Conception d’outils de planification, suivi, évaluation.
2. Coordination externe et partenariat :
- Représentation d’AMI auprès des différents partenaires et intervenants: ONGs, autorités locales et sanitaires, clusters, représentants de la population locale et bailleurs. Participation aux différentes réunions avec ceux-ci.
- Ecriture de propositions de financements et de rapports narratifs et financiers, responsable du suivi de la remise de ceux-ci aux échéances.
- Veille financière, rencontres de bailleurs sur Bukavu et Kinshasa.
- Contacts réguliers avec les autorités civiles, sanitaires et militaires (plaidoyer, sensibilisation à l’action humanitaire)
- Contacts avec les bailleurs, organisations et participation aux visites terrain.
- Relations étroites avec les représentants de la population locale
3. Gestion financière de la mission (en lien avec le coordinateur administratif/financier)
- Responsable de l’engagement du budget de la mission et des procédures budgétaires et comptables selon les normes du bailleur et de l’AMI.
- Responsable de l’élaboration du budget annuel de la mission et suivi de sa réalisation.
- Responsable de la rédaction et de l’envoi des rapports intermédiaires et finaux (narratifs et financiers).
- Veille active des bailleurs de fonds et recherche de financements.
4. Management des ressources humaines et communication interne (en lien avec le coordinateur administratif/financier)
- Management des équipes expatriées et locales : définition des rôles, identification des besoins et élaboration des profils de poste, détermination des objectifs, de l’organigramme, accueil des nouveaux expatriés (briefing, suivi et bilan de fin de mission). Responsable de la gestion par les supérieurs hiérarchiques des évaluations trimestrielles individuelles, soutien psychologique, gestion de conflit,
- Garant du respect des règles et procédures (administratives, logistiques, médicales) sur toutes les bases et part toute l’équipe dont :
i. Personnel expatrié : suivi des congés, break, application du règlement intérieur, envoi des rapports mensuels réguliers etc…
ii. Personnel national : définition de la politique salariale, du règlement intérieur, du respect du code du travail, du recrutement, signature des contrats d’engagement et des warnings etc…
5. Management de son équipe directe et management des ressources humaines de Bukavu et de la mission
- Organisation des meetings d’équipe (hebdo, de coordination, annuel etc…), des réunions de projets/ateliers de réflexions et rédaction de minutes.
- Garant de la bonne communication interne, notamment entre projets/ coordination.
- Accueil et briefing des nouveaux expatriés, soutien psychologique, gestion des conflits, animation d’équipe etc.
- Description des postes, suivi, définition des objectifs, soutien et évaluation des coordinateurs.
- Formation des équipes si nécessaire.
6. Suivi du contexte géopolitique et sécuritaire du pays et de la région (en lien avec le coordinateur logistique et sécurité)
- Analyse de l’évolution du contexte liée aux problématiques politiques, sécuritaire etc…
- Définition des règles de vie et de sécurité (plan de sécurité, plan d’évacuation, etc.) en collaboration avec le coordinateur logistique et sécurité et les responsables de projet.
- Garant du respect des procédures.
- Prise de décision d’évacuation si nécessaire (avec l'accord du siège sauf cas exceptionnels) et de retours sur zone.
- Suivi de la sécurité du personnel et des biens de la mission.
7. Relations avec le siège
- Transmission régulière des informations concernant le déroulement de la mission et des différents documents au responsable de programme
- Travail en relation étroite et constante avec le desk (RP+CGF)
- Réalisation d’un rapport mensuel d’activités
- Rédaction et transmission régulière des rapports d’activités des membres de l’équipe
- Participation à la communication générale de l’AMI (Rédaction d’articles, photos, rapport d’activités…)
CONDITIONS DE VIE :
Le chef de mission réside à Bukavu, la capitale provinciale, située au bord du lac Kivu, proche de la frontière avec le Rwanda. De nombreuses ONG et agences onusiennes sont présentes à Bukavu.
• Langues : français et swahili
• Activités culturelles : peu sur Bukavu mais quelques activités organisées par l’Alliance Française (séance de cinéma). Quelques restaurants et boîtes de nuit. Possibilité de passer de passer des WE à Bujumbura (capitale du Burundi – à 1h30 en voiture de Uvira) où des activités et sorties sont possibles (restaurants, cinéma, complexe sportif etc.)
• Activités sportives : possibilité de pratiquer de nombreux sports (jogging, football, basketball, natation dans le lac, tennis etc.)
• Sécurité : la situation est en voie d’amélioration, cependant, les règles restent strictes.
• Géographie : à 1450 mètres d’altitude, en bordure du lac Kivu
• Climat : zone tempérée humide (2 saisons sèches de juin à septembre et de décembre à janvier et 2 saisons des pluies le reste du temps). T° moyenne de 22 – 25°C. Soirées fraîches en saison sèche.
• Conditions de logement : chambre individuelle dans une résidence commune partagée par l’équipe expatriée. Electricité et eau courante.
CONDITIONS DU POSTE ET PROFIL REQUIS :
* Statut : salarié (salaire brut de 2100€ / mois + prise en compte de l’expérience + frais de vie : nourriture et logement, assurance maladie et rapatriement, mutuelle, billet retour dans le pays de résidence tous les 6 mois, visa, vaccins obligatoires, breaks sponsorisés aux 3ème et 9ème mois)
* Début et durée d’engagement : dès que possible, engagement d’un an.
Expérience et compétences
• Expérience humanitaire indispensable à un poste similaire dans un contexte sécuritaire difficile
• Expérience de gestion d’une équipe d’expatriés
• Maîtrise du pack Office
• Qualités rédactionnelles
• Très bonnes connaissances des outils méthodologiques de gestion de projet
• Expérience dans le domaine médical
• Très bonnes qualités relationnelles, aptitude à la représentation et à la négociation
• Bonne maîtrise de l’animation et du management d’équipe multiculturelle dans une dynamique de renforcement des capacités et de motivation
• Connaissance des bailleurs de fonds, notamment ECHO et le FONDS MONDIAL.
• Très bonnes capacités de traitement de l’information et d’organisation (respect des délais/absorption de la charge de travail)
• Bonnes capacités analytiques et conceptuelles et capacité de prise de décision rapide. Capacités d’analyse et compréhension des problématiques géopolitiques
• Anticipation, adaptation, autonomie, grande flexibilité
• Bonne résistance au stress
• Motivation, implication, très fort intérêt pour le projet
POUR POSTULER :
Veuillez noter que vous ne pouvez candidater à un poste dans un pays spécifique uniquement si vous n’êtes pas originaire de ce pays.
Caroline PAOLI
Chargée de Ressources Humaines Expatriées
caroline.paoli@amifrance.org
Aide Médicale Internationale
www.amifrance.org
Plus d’informations sur le site www.amifrance.org
LE PROGRAMME AMI EN RDC :
Après une guerre de 5 ans qui a fait plus de 4 millions de morts et provoqué une partition du pays et le pillage des ressources naturelles, la RDC s’est engagée sur le chemin de la paix et de la réunification. Ceci s’est d’abord concrétisé par la mise en place d’un gouvernement de transition en 2003 représentant l’ensemble des factions et groupes armés, puis les premières élections démocratiques libres ont été organisées en 2006, à l’issue desquelles un président et une assemblée nationale ont été élus. Le retour à une légitimité démocratique donne l’espoir à la RDC de retrouver une stabilité politique et sociale.
Cependant, de nombreux défis sont à relever dans ce processus de reconstruction, notamment à l’Est du pays. Depuis le début de la période de transition, si la situation sécuritaire s’est améliorée dans tout le pays, elle reste instable avec des poches de résistances notamment aux Nord et Sud Kivu. Les problèmes de fond ne sont pas résolus, malgré les accords de Nairobi et de Goma en 2007-2008. Le processus de démobilisation/réinsertion des anciens combattants n’est pas encore terminé et de fortes tensions locales perdurent avec la présence de groupes rebelles. Sensibles à ces questions, la communauté internationale et l’ONU (mission la plus importante de casques bleus au monde avec 20 000 hommes) sont très présentes.
Après une reprise des combats entre l’armée gouvernementale et le mouvement rebelle du CNDP mettant sur les routes des milliers de personnes fin 2008, un nouvel accord a été conclut entre le Rwanda et le gouvernement de RDC : fin janvier 2009, des troupes rwandaises sont entrées au Nord Kivu et ont débuté la traque aux rebelles du FDLR. Ceci a entraîné un mouvement de retours vers le Rwanda, et une association entre les troupes du CNDP et les forces gouvernementales congolaises.
Après le retrait des troupes rwandaises, le gouvernement congolais a lancé l’opération « KIMIA II » de traque des FDLR au Nord et au Sud Kivu par son armée, les FARDC. L’opération a débutée au mois de Juillet dans nos zones d’intervention et se situerait en phase finale, dite de « ratissage ».
La situation sécuritaire est toujours volatile sur nos zones d’intervention.
Du point de vue de la santé, le conflit armé a laissé exsangue le système sanitaire congolais.
Dans le Sud Kivu, comme dans de nombreuses provinces, les zones de santé rurales se sont vidées de leurs acteurs sanitaires. Sans médicaments ni personnel qualifié, le peu de centres de santé encore fonctionnels avaient des taux de fréquentation très faibles du fait notamment d’une tarification élevée. Cette situation a eu pour conséquence une forte morbidité, une insécurité alimentaire et l’explosion des systèmes traditionnels de solidarité.
La fin de la guerre depuis 6 ans a permis une relative reprise économique mais l’Etat commence tout juste à reprendre ses droits et obligations sanitaires. L’espérance de vie moyenne en RDC reste basse : 43 ans en 2006 d’après le PNUD. Si les effets de la paix ont amélioré l’accès aux zones enclavées et l’affectation progressive de personnel de santé, le recours aux soins reste faible. Le taux moyen de l’utilisation des services de santé en RDC est d’environ 0,15 consultations par habitant et par an, ce qui correspond à moins d’une consultation par personne tous les 6 ans (chiffres Banque mondiale 2005). Ceci est particulièrement vrai dans les zones rurales enclavées.
La problématique de l’intervention d’AMI en RDC est celle de l’accès aux soins dans le sud du Sud Kivu.
AMI intervient au sud du Sud Kivu depuis 2001, essentiellement sur l’accès aux soins de santé primaire. Aujourd’hui, nous appuyons :
• 34 centres de santé dans 3 zones (Hauts Plateaux, Kimbi Lulengue, Fizi)
• 3 centres hospitaliers
Nous appuyons également des activités spécifiques dans certaines structures :
• Prise en charge des victimes de violences sexuelles
• Transfusion sanguine
• PTME (Prévention de la transmission du VIH/SIDA de la Mère à l’Enfant)
• Centres de Dépistage volontaires du VIH-SiIDA
Actuellement AMI s’est désengagé des activités de soins de santé primaires de certaines zones de santé dans une optique de transition de l’urgence vers le développement. Par ailleurs, AMI souhaite étendre son activité sur certaines zones en réorientant son action vers un positionnement post-urgence.
Objectifs 2011 de la mission Sud Kivu :
L’objectif principal d’AMI est de rendre accessibles les soins aux populations les plus vulnérables (déplacés, rapatriés, indigents). Principaux volets d’activité :
• Permettre l’accès aux soins pour la population de 3 zones de santé aux niveaux géographique et économique, et améliorer l’offre et la qualité de soins de santé spécifiques (VAS).
• Répondre aux urgences sur le Sud du Sud Kivu (déplacés/retournés).
• Lutter contre la propagation du VIH/SIDA sur 6 zones de santé.
• Améliorer la qualité des soins via la supervision, la formation et le compagnonnage.
• Appuyer la transition au développement par la préparation à la passation de certaines zones de santé à des acteurs de développement.
• Renforcer les capacités des acteurs de santé locaux dans un objectif d’autonomisation :
- Renforcement des capacités des autorités sanitaires (BCZ : Bureaux Centraux de Zone) sur la gestion de leur zone de santé.
- Formation et compagnonnage des CODESA (Comité de développement Sanitaire, permettant d’établir un lien entre la population et l’aire de santé) afin qu’ils puissent remplir leurs rôles de manière autonome : gestion des centres de santé, établissement des listes d’indigents, éducation sanitaire etc.
- Réhabilitation durable des structures de santé en participation avec la communauté.
Programmes :
3 projets sont actuellement en cours :
• Aide médicale en faveur des populations du district Sud de la Province du Sud Kivu. Financement ECHO
• Programme global de lutte contre le VIH dans les zones de santé d’Uvira, Ruzizi, Kimbi-Lulenge, Lemera, Fizi : appui de centres de dépistage et de centres de santé intégrant la prévention de la transmission materno-infantile du VIH.
Financements : Fondation Moussa et Mairie de Paris.
• Programme d’appui à la santé génésique et sexuelle sur les zones de santé des Hauts Plateaux, Kimbi Lulenge et Fizi. Financement EuropeAid.
Composition de l’équipe :
L’équipe expatriée basée à Bukavu est composée de 5 personnes : un chef de mission, un assistant chef de mission, un coordinateur médical, un coordinateur administratif et financier, un coordinateur logistique et sécurité. Sur le terrain, il y a 3 responsables de projets et un référent médical.
Le staff local est au nombre de 85 personnes réparties sur les différentes bases.
RESPONSABILITES DU POSTE :
Le chef de mission est responsable de la bonne définition et de la bonne mise en œuvre de la mission AMI au Sud Kivu dans le cadre des objectifs qui sont définis entre lui, le siège et le conseil d’administration.
Ceci comprend les dimensions
* Définition et analyse des programmes
* Suivi et évaluation de la mise en œuvre
* Gestion d’équipe
* Gestion de la sécurité
* Responsabilité administrative et financière
* Relationnel partenaires et bailleurs
* Capitalisation et reporting.
RELATIONS DE TRAVAIL :
Avec le siège :
Le chef de mission (CdM) est sous la responsabilité hiérarchique du Délégué Général.
Il travaille en étroite collaboration (lien fonctionnel) avec le responsable de programme (RP) et le chargé de gestion financière (CGF) basés à Paris. Ils définissent ensemble les objectifs de la mission qu’ils présentent annuellement au conseil d’administration pour validation. Le CdM rend compte au RP des activités du programme, des résultats, des difficultés et problèmes rencontrés. Il lui fait valider les décisions importantes.
Il est également en lien avec les services des ressources humaines, de logistique, de communication et médical.
Sur le terrain :
Il est responsable de l’ensemble des équipes et de leur sécurité.
Il encadre (relation hiérarchique directe) :
• 1 coordinateur administratif et financier
• 1 coordinateur médical
• 1 coordinateur logistique et sécurité
• 3 responsables de projets
• 1 assistant chef de mission
ACTIVITES DU POSTE :
1. Analyse, planification, mise en œuvre, suivi, évaluation du programme (en lien avec les responsables de projets et le coordinateur médical)
- Analyse, évaluation, prospection de nouveaux besoins/zones.
- Elaboration des orientations des programmes en collaboration avec l’équipe de coordination et les responsables de projets
- Définition des stratégies et orientations des activités en collaboration avec les équipes terrain et le siège.
- Planification et suivi des activités de la mission.
- Suivi de l’atteinte des objectifs des programmes : efficacité, efficience, suivi des indicateurs
- Suivi des ressources financières (budget, prévisionnel de trésorerie…) et des moyens matériels (logistiques et médicaux) de la mission.
- Analyse de l’efficacité et de l’efficience des activités de la mission (/objectifs prévus), de leur adéquation aux besoins. Préparation d’évaluations si nécessaire.
- Garantie de la bonne cohésion de la mission et de la communication interne entre les bases : le CdM s’assure que les réponses apportées par les coordinateurs sont adaptées aux questions du terrain et que les bases respectent le cadre défini par l’équipe de coordination
- Evaluation de la situation humanitaire, prospection dans de nouvelles zones si nécessaire.
- Monitoring et missions d’appui sur les différents projets.
- Conception d’outils de planification, suivi, évaluation.
2. Coordination externe et partenariat :
- Représentation d’AMI auprès des différents partenaires et intervenants: ONGs, autorités locales et sanitaires, clusters, représentants de la population locale et bailleurs. Participation aux différentes réunions avec ceux-ci.
- Ecriture de propositions de financements et de rapports narratifs et financiers, responsable du suivi de la remise de ceux-ci aux échéances.
- Veille financière, rencontres de bailleurs sur Bukavu et Kinshasa.
- Contacts réguliers avec les autorités civiles, sanitaires et militaires (plaidoyer, sensibilisation à l’action humanitaire)
- Contacts avec les bailleurs, organisations et participation aux visites terrain.
- Relations étroites avec les représentants de la population locale
3. Gestion financière de la mission (en lien avec le coordinateur administratif/financier)
- Responsable de l’engagement du budget de la mission et des procédures budgétaires et comptables selon les normes du bailleur et de l’AMI.
- Responsable de l’élaboration du budget annuel de la mission et suivi de sa réalisation.
- Responsable de la rédaction et de l’envoi des rapports intermédiaires et finaux (narratifs et financiers).
- Veille active des bailleurs de fonds et recherche de financements.
4. Management des ressources humaines et communication interne (en lien avec le coordinateur administratif/financier)
- Management des équipes expatriées et locales : définition des rôles, identification des besoins et élaboration des profils de poste, détermination des objectifs, de l’organigramme, accueil des nouveaux expatriés (briefing, suivi et bilan de fin de mission). Responsable de la gestion par les supérieurs hiérarchiques des évaluations trimestrielles individuelles, soutien psychologique, gestion de conflit,
- Garant du respect des règles et procédures (administratives, logistiques, médicales) sur toutes les bases et part toute l’équipe dont :
i. Personnel expatrié : suivi des congés, break, application du règlement intérieur, envoi des rapports mensuels réguliers etc…
ii. Personnel national : définition de la politique salariale, du règlement intérieur, du respect du code du travail, du recrutement, signature des contrats d’engagement et des warnings etc…
5. Management de son équipe directe et management des ressources humaines de Bukavu et de la mission
- Organisation des meetings d’équipe (hebdo, de coordination, annuel etc…), des réunions de projets/ateliers de réflexions et rédaction de minutes.
- Garant de la bonne communication interne, notamment entre projets/ coordination.
- Accueil et briefing des nouveaux expatriés, soutien psychologique, gestion des conflits, animation d’équipe etc.
- Description des postes, suivi, définition des objectifs, soutien et évaluation des coordinateurs.
- Formation des équipes si nécessaire.
6. Suivi du contexte géopolitique et sécuritaire du pays et de la région (en lien avec le coordinateur logistique et sécurité)
- Analyse de l’évolution du contexte liée aux problématiques politiques, sécuritaire etc…
- Définition des règles de vie et de sécurité (plan de sécurité, plan d’évacuation, etc.) en collaboration avec le coordinateur logistique et sécurité et les responsables de projet.
- Garant du respect des procédures.
- Prise de décision d’évacuation si nécessaire (avec l'accord du siège sauf cas exceptionnels) et de retours sur zone.
- Suivi de la sécurité du personnel et des biens de la mission.
7. Relations avec le siège
- Transmission régulière des informations concernant le déroulement de la mission et des différents documents au responsable de programme
- Travail en relation étroite et constante avec le desk (RP+CGF)
- Réalisation d’un rapport mensuel d’activités
- Rédaction et transmission régulière des rapports d’activités des membres de l’équipe
- Participation à la communication générale de l’AMI (Rédaction d’articles, photos, rapport d’activités…)
CONDITIONS DE VIE :
Le chef de mission réside à Bukavu, la capitale provinciale, située au bord du lac Kivu, proche de la frontière avec le Rwanda. De nombreuses ONG et agences onusiennes sont présentes à Bukavu.
• Langues : français et swahili
• Activités culturelles : peu sur Bukavu mais quelques activités organisées par l’Alliance Française (séance de cinéma). Quelques restaurants et boîtes de nuit. Possibilité de passer de passer des WE à Bujumbura (capitale du Burundi – à 1h30 en voiture de Uvira) où des activités et sorties sont possibles (restaurants, cinéma, complexe sportif etc.)
• Activités sportives : possibilité de pratiquer de nombreux sports (jogging, football, basketball, natation dans le lac, tennis etc.)
• Sécurité : la situation est en voie d’amélioration, cependant, les règles restent strictes.
• Géographie : à 1450 mètres d’altitude, en bordure du lac Kivu
• Climat : zone tempérée humide (2 saisons sèches de juin à septembre et de décembre à janvier et 2 saisons des pluies le reste du temps). T° moyenne de 22 – 25°C. Soirées fraîches en saison sèche.
• Conditions de logement : chambre individuelle dans une résidence commune partagée par l’équipe expatriée. Electricité et eau courante.
CONDITIONS DU POSTE ET PROFIL REQUIS :
* Statut : salarié (salaire brut de 2100€ / mois + prise en compte de l’expérience + frais de vie : nourriture et logement, assurance maladie et rapatriement, mutuelle, billet retour dans le pays de résidence tous les 6 mois, visa, vaccins obligatoires, breaks sponsorisés aux 3ème et 9ème mois)
* Début et durée d’engagement : dès que possible, engagement d’un an.
Expérience et compétences
• Expérience humanitaire indispensable à un poste similaire dans un contexte sécuritaire difficile
• Expérience de gestion d’une équipe d’expatriés
• Maîtrise du pack Office
• Qualités rédactionnelles
• Très bonnes connaissances des outils méthodologiques de gestion de projet
• Expérience dans le domaine médical
• Très bonnes qualités relationnelles, aptitude à la représentation et à la négociation
• Bonne maîtrise de l’animation et du management d’équipe multiculturelle dans une dynamique de renforcement des capacités et de motivation
• Connaissance des bailleurs de fonds, notamment ECHO et le FONDS MONDIAL.
• Très bonnes capacités de traitement de l’information et d’organisation (respect des délais/absorption de la charge de travail)
• Bonnes capacités analytiques et conceptuelles et capacité de prise de décision rapide. Capacités d’analyse et compréhension des problématiques géopolitiques
• Anticipation, adaptation, autonomie, grande flexibilité
• Bonne résistance au stress
• Motivation, implication, très fort intérêt pour le projet
POUR POSTULER :
Veuillez noter que vous ne pouvez candidater à un poste dans un pays spécifique uniquement si vous n’êtes pas originaire de ce pays.
How to apply
Merci d’envoyer un CV ainsi qu’une lettre de motivation et de spécifier l’intitulé du poste dans le sujet de votre mail à :Caroline PAOLI
Chargée de Ressources Humaines Expatriées
caroline.paoli@amifrance.org
Aide Médicale Internationale
www.amifrance.org
Project Coordinator Invisible Children Inc.
Basic Summary: Oversee the implementation of Invisible Children ("IC")'s emerging protection projects in the Orientale Province of DR Congo, with an assurance of strong oversight and high impact on communities affected by the Lord's Resistance Army (LRA).
Requirements:
- 3 years experience in field-based post; posts in Great Lakes region and experience working on issues of protection in areas of conflict and post-conflict preferred
- French and English fluency required
- Working knowledge of Lingala, Swahili, or Azande a plus.
- International driving permit and ability to drive a manual vehicle and motorcycle.
- Prior experience working on LRA issues preferred
Duties and Responsibilities:
1. Oversee Early Warning Network implementation and reporting with local implementing partner, ensuring successful implementation and monitoring of designated high frequency radio systems and corresponding community training
- Identify and prioritize new areas of HF radio implementation to link into Early Warning Network
- Improve accuracy and consistence of daily reporting
2. Explore further opportunities for IC to support child identification and reunification
- Work with local partners to evaluate IC's role in increasing capacity to reach escapees and non-accompanied children in remote areas, with emphasis on communication linkage with the Early Warning Network
3. Represent IC in collaborative rehabilitation project
- Participate in and make recommendations in Steering Committee discussions
- Ensure the rehabilitation project ties into larger UNHCR-led protection strategy, Early Warning Network, and local partnerships
4. Attend UN coordination/cluster meetings; maintain transparency of IC's work and represent the organization's work to the public
5. Oversee IC's financial assets dedicated to region
- Manage and account for the budget dedicated to initiatives and operations in Congo, with assistance from staff accountant
6. Shape and implement a comprehensive M&E strategy and oversee the gathering of baseline and comparative data where applicable
Position Details:
This is a salaried position, based in the town of Dungu in northeastern DR Congo, with paid time off and hardship leave allowance. Other benefits provided include: housing, cleaning services, transport, and international medical coverage.
Applications will be accepted until the position is filled.
Requirements:
- 3 years experience in field-based post; posts in Great Lakes region and experience working on issues of protection in areas of conflict and post-conflict preferred
- French and English fluency required
- Working knowledge of Lingala, Swahili, or Azande a plus.
- International driving permit and ability to drive a manual vehicle and motorcycle.
- Prior experience working on LRA issues preferred
Duties and Responsibilities:
1. Oversee Early Warning Network implementation and reporting with local implementing partner, ensuring successful implementation and monitoring of designated high frequency radio systems and corresponding community training
- Identify and prioritize new areas of HF radio implementation to link into Early Warning Network
- Improve accuracy and consistence of daily reporting
2. Explore further opportunities for IC to support child identification and reunification
- Work with local partners to evaluate IC's role in increasing capacity to reach escapees and non-accompanied children in remote areas, with emphasis on communication linkage with the Early Warning Network
3. Represent IC in collaborative rehabilitation project
- Participate in and make recommendations in Steering Committee discussions
- Ensure the rehabilitation project ties into larger UNHCR-led protection strategy, Early Warning Network, and local partnerships
4. Attend UN coordination/cluster meetings; maintain transparency of IC's work and represent the organization's work to the public
5. Oversee IC's financial assets dedicated to region
- Manage and account for the budget dedicated to initiatives and operations in Congo, with assistance from staff accountant
6. Shape and implement a comprehensive M&E strategy and oversee the gathering of baseline and comparative data where applicable
Position Details:
This is a salaried position, based in the town of Dungu in northeastern DR Congo, with paid time off and hardship leave allowance. Other benefits provided include: housing, cleaning services, transport, and international medical coverage.
How to apply
Please go to www.invisiblechildren.com/jobs to apply. Please direct any questions to jobs@invisiblechildren.com.Applications will be accepted until the position is filled.
Local Governance and Decentralization Advisor
The Local Governance and Decentralization Advisor will lead IRC’s engagement with local government structures (ETDs – Entités Territoriales Décentralisées) in DRC, as part of its Community-Driven Development and Local Governance program (program called “Tuungane”, meaning “let’s unite” in Swahili). This program is the largest of its kind within the IRC network globally and will support approximately 1800 villages and 20 local government structures (ETDs). It seeks to empower communities to have a greater voice and control over their own development, and to increasingly hold local government institutions and service providers accountable for the provision of basic services. The program is implemented in the context of ongoing decentralization reforms in DRC.
RESPONSIBILITIES
Strategy and Design
• Lead the design of the ETD component of the program strategy, aimed at strengthening the capacity of ETDs to manage local development in their areas, coordinate with different line ministries and other institutions, and demonstrate greater accountability and responsiveness to community priorities;
• Ensure that IRC’s engagement with local government structures continuously reflects and supports the legally mandated roles and responsibilities attributed to these institutions;
• Develop tools and training manuals for all activities related to working with local government structures;
• Ensure that the overall program strategy and all program tools are harmonized with interventions by the Ministry of Decentralization and other actors (such as other ministries, UNDP, BTC, etc.).
Implementation, Quality Assurance and Contribution to Learning
• Train provincial and field based staff on strategies for engaging with local government structures;
• Ensure the quality of all local government related activities through follow-on trainings and ongoing mentoring, regular field visits, systematic and well-documented lessons learned reviews, and a detailed quantitative and qualitative monitoring dataset;
• Contribute to IRC’s global learning by regularly documenting lessons learned.
• This position is planned to have a national counterpart. A key task of the Local Governance and Decentralization Advisor will be to recruit and work closely with the national coordinator, including coaching and training as needed so as to ensure full handover of the position’s responsibilities.
Advocacy and Representation
• Stay abreast of decentralization-related developments at the national and provincial levels and carry out analysis of decentralization policies and plans as they emerge;
• Contribute to formulating and implementing IRC’s contribution to on-going decentralization debates at national and provincial levels, including the development of research and policy papers.
The Local Governance and Decentralization Coordinator will report to the Director of Governance Programs and ensure the supervision of up to 6 Local Technical Assistants in two target areas.
REQUIREMENTS
• A proven and successful track record working in local governance or decentralization programming (i.e. 3-5 years experience)
• Strong analytical skills on local governance issues, including comprehensive of integrating actors, drivers, and incentives in program design and delivery
• Experience in training staff and ensuring program quality
• Previous experience in DRC a strong advantage
• Strong organizational, interpersonal, and communication skills
• Personable and confident in dealing with local government officials
• Capable of working well autonomously as well as in a team
• Fluent in French; Working knowledge of English
SPECIFIC SECURITY SITUATION/HOUSING
Lubumbashi is usually quiet and relatively safe. Individual housing is provided to staff with dependents in duty station. This is an accompanied position. Extensive travel (up to 50%) between program sites as well as to Kinshasa is required.
RESPONSIBILITIES
Strategy and Design
• Lead the design of the ETD component of the program strategy, aimed at strengthening the capacity of ETDs to manage local development in their areas, coordinate with different line ministries and other institutions, and demonstrate greater accountability and responsiveness to community priorities;
• Ensure that IRC’s engagement with local government structures continuously reflects and supports the legally mandated roles and responsibilities attributed to these institutions;
• Develop tools and training manuals for all activities related to working with local government structures;
• Ensure that the overall program strategy and all program tools are harmonized with interventions by the Ministry of Decentralization and other actors (such as other ministries, UNDP, BTC, etc.).
Implementation, Quality Assurance and Contribution to Learning
• Train provincial and field based staff on strategies for engaging with local government structures;
• Ensure the quality of all local government related activities through follow-on trainings and ongoing mentoring, regular field visits, systematic and well-documented lessons learned reviews, and a detailed quantitative and qualitative monitoring dataset;
• Contribute to IRC’s global learning by regularly documenting lessons learned.
• This position is planned to have a national counterpart. A key task of the Local Governance and Decentralization Advisor will be to recruit and work closely with the national coordinator, including coaching and training as needed so as to ensure full handover of the position’s responsibilities.
Advocacy and Representation
• Stay abreast of decentralization-related developments at the national and provincial levels and carry out analysis of decentralization policies and plans as they emerge;
• Contribute to formulating and implementing IRC’s contribution to on-going decentralization debates at national and provincial levels, including the development of research and policy papers.
The Local Governance and Decentralization Coordinator will report to the Director of Governance Programs and ensure the supervision of up to 6 Local Technical Assistants in two target areas.
REQUIREMENTS
• A proven and successful track record working in local governance or decentralization programming (i.e. 3-5 years experience)
• Strong analytical skills on local governance issues, including comprehensive of integrating actors, drivers, and incentives in program design and delivery
• Experience in training staff and ensuring program quality
• Previous experience in DRC a strong advantage
• Strong organizational, interpersonal, and communication skills
• Personable and confident in dealing with local government officials
• Capable of working well autonomously as well as in a team
• Fluent in French; Working knowledge of English
SPECIFIC SECURITY SITUATION/HOUSING
Lubumbashi is usually quiet and relatively safe. Individual housing is provided to staff with dependents in duty station. This is an accompanied position. Extensive travel (up to 50%) between program sites as well as to Kinshasa is required.
How to apply
Please apply at http://tbe.taleo.net/NA2/ats/careers/requisition.jsp?org=IRC&cws=1&rid=6965
Friday, March 25, 2011
Civil Society Development Program Manager
(217463-927)
Expected duration: 18 months
Duty Station: Dungu, Haut Uélé, Province Orientale, Democratic Republic of the Congo
PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been operating in the Democratic Republic of the Congo (DRC) since August 2007. Mercy Corps’ activities are currently in Water, Sanitation & Hygiene (WASH), Economic Recovery, Environment and Food Security. Mercy Corps is also moving towards more transitional development programming in livelihoods, financial services, agriculture and governance. The Mercy Corps DRC staff is comprised of over 120 members who work in North Kivu and Orientale Provinces, including the national office in Goma. A new EC-funded civil society development program is Mercy Corps DRC’s first governance program, drawing on the agency’s extensive experience in the sector around the world. It aims to build the capacity and credibility of Dungu’s Civil Society members and networks, promote good governance, and to improve linkages with local authorities and the participation on the community in the development and implementation of a Millennium Development Goals Action Plan.
GENERAL POSITION SUMMARY:
Based in Dungu under the supervision of the Head of Office, the Civil Society Development (CSD) Program Manager is responsible for successful achievement of the CSD program’s objectives, and supporting and coordinating the work of local partner organizations within the required timeframe and budget. This includes training and organizing program staff and ensuring compliance with Mercy Corps and European Commission policies and procedures, accountability to beneficiaries and other stakeholders, and working closely with other Mercy Corps team members, particularly in support departments. The Program Manager is also expected to play a key role in governance-related program development, proposal writing, and contributing to the overall country program strategy.
ESSENTIAL JOB FUNCTIONS:
Capacity Building and Civil Society Development
- Lead capacity assessments and the formulation of capacity development plans with local partner organizations.
- Develop and coordinate the implementation of a capacity building program for local partners and participating groups, including civil society organizations and local authorities.
- Work with local authorities and civil society groups to support the development and financing of actions to contribute to the Millennium Development Goals in Dungu.
- Support partners to implement micro-projects, providing guidance and formal and informal training in project and organizational management as needed.
- Foster and support the emergence of linkages between civil society and local government and networks among civil society groups.
Program Management
- Recruit, train, and mentor program staff, including among other subjects, participatory capacity assessment and capacity building, monitoring and evaluation, reporting, project design and budgeting, and effective advocacy and awareness-raising.
- Ensure compliance with donor requirements and Mercy Corps administrative, logistical, and financial procedures.
- Promote relations and coordinate activities with other humanitarian actors, donors, UN, and civil authorities in Dungu.
- Develop monitoring systems and provide regular reports on program activities for donors as well as for internal learning and appropriate program adjustments due to new opportunities/challenges.
- As necessary, assist with development, design, and proposal writing for related programming.
- Develop and oversee fundraising strategy for co-financing for the Civil Society Development/Governance program/s.
Program Implementation:
- Provide leadership and management of all aspects of program planning, management, implementation, quality and accountability.
- Ensure that program implementation is responsive to local stakeholders, and consistent with Mercy Corps’ relevant program guidelines (e.g. Guide to Good Governance, Community Mobilization), principles, values, quality standards, lessons learned, and strategic plan.
- Establish, manage and coordinate work plans for all program activities, including making adjustments in response to any changes in the security situation or political context.
- Monitor adherence to grant agreements, Mercy Corps and donor policies and procedures, and other relevant external rules and regulations (e.g. Congolese law).
- Manage the monitoring and evaluation system for all program activities, including the planning and execution of any required baselines, studies, assessments or evaluations.
- Integrate community approaches, gender sensitivity, Do No Harm concepts, environmental sensitivity, protection, partnership principles, and capacity building into all activities as appropriate.
- Liaise regularly with Mercy Corps’ Finance, Administration and Logistics departments to ensure the support necessary to carry out activities in accordance with Mercy Corps policies and procedures.
- Conduct frequent field visits to all program sites.
- Provide regular internal and external reports on program status, as required.
- Ensure that the program engages local stakeholders and develops local capacity and ownership for longer term sustainability.
Coordination and Representation:
- Represent the program to government, donors, and NGOs and other relevant events in the field as required and appropriate, in coordination with the Head of Office.
- Develop and maintain working relationships and coordinate with relevant international and local agencies active in governance or civil society development, and other cross-cutting sectors (including the Cluster system), as well as local authorities and associations.
- Document and communicate program implementation experience and lessons learned to support coordination efforts.
- Liaise with local government officials, UN and other international agencies, local NGOs and civil society organizations, local religious leaders and other community members to foster coordination and ensure support for and acceptance of Mercy Corps activities.
Supervision
- Directly supervise program team, ensuring all members have received Mercy Corps orientation, program training and regular formal and informal performance feedback.
- Organize team members to effectively carry out their responsibilities and create an environment conducive to quality work and professional development.
- Coordinate with the Head of Office on ensuring the security of the team at all times.
Other
- Conduct him/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties as assigned and appropriate.
Organizational Learning:
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability:
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
SUPERVISORY RESPONSIBILITY:
This position requires direct supervision of a team of 5 national staff.
REPORTS DIRECTLY TO: Dungu Head of Office
WORKS DIRECTLY WITH: DRC Mercy Corps staff in Dungu, Bunia, Goma and Kinshasa, including the Country Director on technical and strategic issues, and the Governance Senior Program Officer (headquarters).
KNOWLEDGE AND EXPERIENCE
- BA/S in social science, management, international development or other relevant field. Masters degree preferred.
- At least 3 years experience successfully managing programs and teams in the field, preferably in Africa. Program experience should include program implementation, M&E, needs assessments, report and proposal development and budget monitoring.
- Experience in at least one area of civil society development, capacity building, advocacy, good governance and/or community mobilization is essential.
- Good organizational and program management skills and the ability to anticipate program needs.
- Ability to effectively represent the organization and its interests to a diverse range of stakeholders, including local and international government officials, local civil society organizations, donors, other international organizations, the media, and the community.
- Demonstrated proficiency with the MS Office software (i.e., Word, Excel, PowerPoint) is required.
- French proficiency required and excellent oral and written English skills an advantage.
SUCCESS FACTORS:
The Civil Society Program Manager will be conscientious with a proven sense of judgment and commitment to integrity, understanding the long-term implications of humanitarian and development work and the importance of building local capacity and ownership. S/he will be able to interact productively with partner and peer agencies, have effective verbal and written communication, multi-tasking, organizational and prioritization skills as well as demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members. An interest and ability to travel and work in remote environments is critical as is an awareness of and sensitivity to multi-cultural environments and train and facilitate dialogue among diverse groups with various skill sets and working styles. The Program Manager will be able to creatively problem-solve, juggle multiple priorities under tight deadlines and calmly and diplomatically deal with unexpected and sudden events with patience, tenacity and a sense of humor.
LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:
This position will be based in Dungu town (Haut Uélé District, Orientale Province), with regular visits to project sites, and periodic travel to other Mercy Corps offices. Dungu has suffered greatly at the hands of the Lord’s Resistance Army, which has caused much loss of life, displacement and trauma. While the area is now stabilizing, security can be variable, and is closely monitored by UN peacekeepers. Years of conflict and corruption have badly damaged the country's infrastructure. Air travel is necessary to get to/from Dungu from other offices. There are virtually no telephone land lines in the DRC, though mobile services are widely available, although this can be unreliable in Dungu. Internet is limited, but available in all Mercy Corps offices. Living conditions are clean and secure, but basic and in shared accommodation. This position is eligible for R&R and hardship allowance and is unaccompanied.
Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.
Duty Station: Dungu, Haut Uélé, Province Orientale, Democratic Republic of the Congo
Mercy Corps is an AA/EOE.
http://mercycorps.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=217463&company_id=15927&jobboardid=479
Expected duration: 18 months
Duty Station: Dungu, Haut Uélé, Province Orientale, Democratic Republic of the Congo
PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been operating in the Democratic Republic of the Congo (DRC) since August 2007. Mercy Corps’ activities are currently in Water, Sanitation & Hygiene (WASH), Economic Recovery, Environment and Food Security. Mercy Corps is also moving towards more transitional development programming in livelihoods, financial services, agriculture and governance. The Mercy Corps DRC staff is comprised of over 120 members who work in North Kivu and Orientale Provinces, including the national office in Goma. A new EC-funded civil society development program is Mercy Corps DRC’s first governance program, drawing on the agency’s extensive experience in the sector around the world. It aims to build the capacity and credibility of Dungu’s Civil Society members and networks, promote good governance, and to improve linkages with local authorities and the participation on the community in the development and implementation of a Millennium Development Goals Action Plan.
GENERAL POSITION SUMMARY:
Based in Dungu under the supervision of the Head of Office, the Civil Society Development (CSD) Program Manager is responsible for successful achievement of the CSD program’s objectives, and supporting and coordinating the work of local partner organizations within the required timeframe and budget. This includes training and organizing program staff and ensuring compliance with Mercy Corps and European Commission policies and procedures, accountability to beneficiaries and other stakeholders, and working closely with other Mercy Corps team members, particularly in support departments. The Program Manager is also expected to play a key role in governance-related program development, proposal writing, and contributing to the overall country program strategy.
ESSENTIAL JOB FUNCTIONS:
Capacity Building and Civil Society Development
- Lead capacity assessments and the formulation of capacity development plans with local partner organizations.
- Develop and coordinate the implementation of a capacity building program for local partners and participating groups, including civil society organizations and local authorities.
- Work with local authorities and civil society groups to support the development and financing of actions to contribute to the Millennium Development Goals in Dungu.
- Support partners to implement micro-projects, providing guidance and formal and informal training in project and organizational management as needed.
- Foster and support the emergence of linkages between civil society and local government and networks among civil society groups.
Program Management
- Recruit, train, and mentor program staff, including among other subjects, participatory capacity assessment and capacity building, monitoring and evaluation, reporting, project design and budgeting, and effective advocacy and awareness-raising.
- Ensure compliance with donor requirements and Mercy Corps administrative, logistical, and financial procedures.
- Promote relations and coordinate activities with other humanitarian actors, donors, UN, and civil authorities in Dungu.
- Develop monitoring systems and provide regular reports on program activities for donors as well as for internal learning and appropriate program adjustments due to new opportunities/challenges.
- As necessary, assist with development, design, and proposal writing for related programming.
- Develop and oversee fundraising strategy for co-financing for the Civil Society Development/Governance program/s.
Program Implementation:
- Provide leadership and management of all aspects of program planning, management, implementation, quality and accountability.
- Ensure that program implementation is responsive to local stakeholders, and consistent with Mercy Corps’ relevant program guidelines (e.g. Guide to Good Governance, Community Mobilization), principles, values, quality standards, lessons learned, and strategic plan.
- Establish, manage and coordinate work plans for all program activities, including making adjustments in response to any changes in the security situation or political context.
- Monitor adherence to grant agreements, Mercy Corps and donor policies and procedures, and other relevant external rules and regulations (e.g. Congolese law).
- Manage the monitoring and evaluation system for all program activities, including the planning and execution of any required baselines, studies, assessments or evaluations.
- Integrate community approaches, gender sensitivity, Do No Harm concepts, environmental sensitivity, protection, partnership principles, and capacity building into all activities as appropriate.
- Liaise regularly with Mercy Corps’ Finance, Administration and Logistics departments to ensure the support necessary to carry out activities in accordance with Mercy Corps policies and procedures.
- Conduct frequent field visits to all program sites.
- Provide regular internal and external reports on program status, as required.
- Ensure that the program engages local stakeholders and develops local capacity and ownership for longer term sustainability.
Coordination and Representation:
- Represent the program to government, donors, and NGOs and other relevant events in the field as required and appropriate, in coordination with the Head of Office.
- Develop and maintain working relationships and coordinate with relevant international and local agencies active in governance or civil society development, and other cross-cutting sectors (including the Cluster system), as well as local authorities and associations.
- Document and communicate program implementation experience and lessons learned to support coordination efforts.
- Liaise with local government officials, UN and other international agencies, local NGOs and civil society organizations, local religious leaders and other community members to foster coordination and ensure support for and acceptance of Mercy Corps activities.
Supervision
- Directly supervise program team, ensuring all members have received Mercy Corps orientation, program training and regular formal and informal performance feedback.
- Organize team members to effectively carry out their responsibilities and create an environment conducive to quality work and professional development.
- Coordinate with the Head of Office on ensuring the security of the team at all times.
Other
- Conduct him/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties as assigned and appropriate.
Organizational Learning:
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability:
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
SUPERVISORY RESPONSIBILITY:
This position requires direct supervision of a team of 5 national staff.
REPORTS DIRECTLY TO: Dungu Head of Office
WORKS DIRECTLY WITH: DRC Mercy Corps staff in Dungu, Bunia, Goma and Kinshasa, including the Country Director on technical and strategic issues, and the Governance Senior Program Officer (headquarters).
KNOWLEDGE AND EXPERIENCE
- BA/S in social science, management, international development or other relevant field. Masters degree preferred.
- At least 3 years experience successfully managing programs and teams in the field, preferably in Africa. Program experience should include program implementation, M&E, needs assessments, report and proposal development and budget monitoring.
- Experience in at least one area of civil society development, capacity building, advocacy, good governance and/or community mobilization is essential.
- Good organizational and program management skills and the ability to anticipate program needs.
- Ability to effectively represent the organization and its interests to a diverse range of stakeholders, including local and international government officials, local civil society organizations, donors, other international organizations, the media, and the community.
- Demonstrated proficiency with the MS Office software (i.e., Word, Excel, PowerPoint) is required.
- French proficiency required and excellent oral and written English skills an advantage.
SUCCESS FACTORS:
The Civil Society Program Manager will be conscientious with a proven sense of judgment and commitment to integrity, understanding the long-term implications of humanitarian and development work and the importance of building local capacity and ownership. S/he will be able to interact productively with partner and peer agencies, have effective verbal and written communication, multi-tasking, organizational and prioritization skills as well as demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members. An interest and ability to travel and work in remote environments is critical as is an awareness of and sensitivity to multi-cultural environments and train and facilitate dialogue among diverse groups with various skill sets and working styles. The Program Manager will be able to creatively problem-solve, juggle multiple priorities under tight deadlines and calmly and diplomatically deal with unexpected and sudden events with patience, tenacity and a sense of humor.
LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:
This position will be based in Dungu town (Haut Uélé District, Orientale Province), with regular visits to project sites, and periodic travel to other Mercy Corps offices. Dungu has suffered greatly at the hands of the Lord’s Resistance Army, which has caused much loss of life, displacement and trauma. While the area is now stabilizing, security can be variable, and is closely monitored by UN peacekeepers. Years of conflict and corruption have badly damaged the country's infrastructure. Air travel is necessary to get to/from Dungu from other offices. There are virtually no telephone land lines in the DRC, though mobile services are widely available, although this can be unreliable in Dungu. Internet is limited, but available in all Mercy Corps offices. Living conditions are clean and secure, but basic and in shared accommodation. This position is eligible for R&R and hardship allowance and is unaccompanied.
Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.
Duty Station: Dungu, Haut Uélé, Province Orientale, Democratic Republic of the Congo
Mercy Corps is an AA/EOE.
How to apply
Apply online at our website:http://mercycorps.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=217463&company_id=15927&jobboardid=479
Country Protection Coordinator (Oxfam GB)
£23,090+ net per annum, £3,000 net per annum Hard to Work Supplement + other competitive benefits (including individual housing)
Goma, the Democratic Republic of Congo (Accompanied, by partner only)
Oxfam GB have been present in the Democratic Republic of Congo for more than 40 years. The current programme is valued at more than GBP 11 million, based in the provinces of Kinshasa, Equateur, North Kivu, South Kivu and Province Orientale. Oxfam GB in DRC has identified four areas of strategic priority for focus in its programme:
- Support transition to more stable governance through support to existing structures at various levels to deliver basic services (particularly education and health);
- Protection of women and men from threats of violence (GBV and other violent targeting of civilians), coercion (forced displacement or prevented return), and deprivation (of access to basic services and security);
- Deliver high quality and timely humanitarian response to meet emergency needs (particularly in public health);
- Support access to markets and resources for increased food and livelihood security.
Oxfam GB in DRC is active along the continuum emergency preparedness, emergency response (public health and livelihoods), transitional programming (public health, education, livelihoods), and development (education, public health, livelihoods). Due to the conflict situation in many parts of the East and North-East, the humanitarian programme continues to absorb most of the funding. Oxfam GB has an institutional commitment to be prepared for any emergencies in DRC and to respond within 72 hours. The logistics department plays a crucial role in that. Increasingly, we are also strengthening transitional and development programmes. Advocacy and good governance are overarching themes, which run throughout our programmes.
Programme Management and Coordination
- Support Protection assessments within provinces and ensure regular monitoring, evaluation and analysis, with a strong emphasis on community participation and downwards feedback;
- Ensure Programme Managers develop clear work plans to deliver project in a timely and appropriate manner, within budget, and support them to do so;
- Ensure risk management and contingency planning is integrated at each level of the project;
- Support Provincial Coordinators and Protection Managers in recruitment of key Protection staff;
- Actively search for funds for protection programming;
- Ensure the quality of proposals and reports;
- Manage and ensure the timely and quality implementation of the Cluster Support project;
- Matrix manages provincial leads in Protection and directly manages two international Protection staff;
Technical and Strategy
- Develop and lead technical Protection strategy for DRC;
- Support Provincial Coordinators to develop Protection strategies for their provinces;
- Coach Protection staff in the field through regular monitoring visits, supporting the adaptation of the programme to context;
- Support capacity development of Oxfam and partner Protection staff;
- Lead and/ or support regular Regional and Provincial exchange forums to develop the protection programme;
- Support Protection staff to develop strategies to ensure that approaches to gender, women's rights, and HIV/ AIDs mainstreaming are developed across the project;
- Lead development of qualitative and quantitative tools for participatory monitoring and evaluation;
- Ensure that lessons learnt are documented and shared internally and externally as appropriate;
- Support lessons learned and development of approach to partnership;
- Develop emergency response capacity of programme;
- Lead the development of tools for mainstreaming, and support Protection Managers to ensure training is undertaken for all PH staff;
- Support development and advise on implementation of Emergency Food and Livelihood Security Programmes that are linked to Protection;
Representation and Advocacy
- Provide a strong and up- to- date analysis of Protection context across eastern DRC to inform country programme team, particularly for Policy and Advocacy and security management;
- Represent Oxfam GB's Protection Programme to donors, clusters, UN agencies, and other stakeholders in Eastern DRC at a regional, national and provincial level as required;
- Support Programme Managers and other Protection staff to develop capacity to represent Oxfam GB in key forums;
- Promote OGB's approach to Protection in all relevant forums;
- Ensure strong links between the Protection programme and OGB's policy and advocacy, particularly ensuring that community voices are reflected in lobbying, and that Policy and Advocacy strategy reflects community views;
- Actively support the local partner advocacy network through capacity building, ensuring strong links with the Protection programme and coordinating Protection assessments;
- Promote Oxfam GB's approach to Protection internally and externally, including supporting other country programmes as asked.
ESSENTIAL
- Extensive experience of managing complex community based Protection programmes in a conflict/ transition situation spread across several project-locations;
- Proven experience in leading and developing innovative and strategic solutions to Protection abuses at community level in collaboration with a range of actors;
- Experience of working with local partners and strong partnership management skills;
- A strong understanding of Protection, including relevant national and international legal frameworks;
- Experience of Protection policy and advocacy work at local, national and international levels;
- Experience, ability and desire to further develop capacity of local staff and partners;
- Experience of working with Humanitarian cluster systems;
- A proven record of effective management of multiple donor contracts, and quality and successful production of reports and proposals;
- Strong analytical, reporting and strategic planning skills;
- Ability to live and work in stressful and insecure environments, manage risk and security;
- Ability to work well under pressure and in response to changing needs;
- Fluency in English and French;
- Well-developed inter-personal skills;
- Empathy with the aims and objectives of Oxfam;
- Commitment to Oxfam's equal opportunity and gender policies;
- Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts;
- Sensitivity to the needs and priorities of disadvantaged populations.
DESIRABLE
- Understanding and experience of DRC's complex and evolving political and development situation;
Goma, the Democratic Republic of Congo (Accompanied, by partner only)
Oxfam GB have been present in the Democratic Republic of Congo for more than 40 years. The current programme is valued at more than GBP 11 million, based in the provinces of Kinshasa, Equateur, North Kivu, South Kivu and Province Orientale. Oxfam GB in DRC has identified four areas of strategic priority for focus in its programme:
- Support transition to more stable governance through support to existing structures at various levels to deliver basic services (particularly education and health);
- Protection of women and men from threats of violence (GBV and other violent targeting of civilians), coercion (forced displacement or prevented return), and deprivation (of access to basic services and security);
- Deliver high quality and timely humanitarian response to meet emergency needs (particularly in public health);
- Support access to markets and resources for increased food and livelihood security.
Oxfam GB in DRC is active along the continuum emergency preparedness, emergency response (public health and livelihoods), transitional programming (public health, education, livelihoods), and development (education, public health, livelihoods). Due to the conflict situation in many parts of the East and North-East, the humanitarian programme continues to absorb most of the funding. Oxfam GB has an institutional commitment to be prepared for any emergencies in DRC and to respond within 72 hours. The logistics department plays a crucial role in that. Increasingly, we are also strengthening transitional and development programmes. Advocacy and good governance are overarching themes, which run throughout our programmes.
Programme Management and Coordination
- Support Protection assessments within provinces and ensure regular monitoring, evaluation and analysis, with a strong emphasis on community participation and downwards feedback;
- Ensure Programme Managers develop clear work plans to deliver project in a timely and appropriate manner, within budget, and support them to do so;
- Ensure risk management and contingency planning is integrated at each level of the project;
- Support Provincial Coordinators and Protection Managers in recruitment of key Protection staff;
- Actively search for funds for protection programming;
- Ensure the quality of proposals and reports;
- Manage and ensure the timely and quality implementation of the Cluster Support project;
- Matrix manages provincial leads in Protection and directly manages two international Protection staff;
Technical and Strategy
- Develop and lead technical Protection strategy for DRC;
- Support Provincial Coordinators to develop Protection strategies for their provinces;
- Coach Protection staff in the field through regular monitoring visits, supporting the adaptation of the programme to context;
- Support capacity development of Oxfam and partner Protection staff;
- Lead and/ or support regular Regional and Provincial exchange forums to develop the protection programme;
- Support Protection staff to develop strategies to ensure that approaches to gender, women's rights, and HIV/ AIDs mainstreaming are developed across the project;
- Lead development of qualitative and quantitative tools for participatory monitoring and evaluation;
- Ensure that lessons learnt are documented and shared internally and externally as appropriate;
- Support lessons learned and development of approach to partnership;
- Develop emergency response capacity of programme;
- Lead the development of tools for mainstreaming, and support Protection Managers to ensure training is undertaken for all PH staff;
- Support development and advise on implementation of Emergency Food and Livelihood Security Programmes that are linked to Protection;
Representation and Advocacy
- Provide a strong and up- to- date analysis of Protection context across eastern DRC to inform country programme team, particularly for Policy and Advocacy and security management;
- Represent Oxfam GB's Protection Programme to donors, clusters, UN agencies, and other stakeholders in Eastern DRC at a regional, national and provincial level as required;
- Support Programme Managers and other Protection staff to develop capacity to represent Oxfam GB in key forums;
- Promote OGB's approach to Protection in all relevant forums;
- Ensure strong links between the Protection programme and OGB's policy and advocacy, particularly ensuring that community voices are reflected in lobbying, and that Policy and Advocacy strategy reflects community views;
- Actively support the local partner advocacy network through capacity building, ensuring strong links with the Protection programme and coordinating Protection assessments;
- Promote Oxfam GB's approach to Protection internally and externally, including supporting other country programmes as asked.
ESSENTIAL
- Extensive experience of managing complex community based Protection programmes in a conflict/ transition situation spread across several project-locations;
- Proven experience in leading and developing innovative and strategic solutions to Protection abuses at community level in collaboration with a range of actors;
- Experience of working with local partners and strong partnership management skills;
- A strong understanding of Protection, including relevant national and international legal frameworks;
- Experience of Protection policy and advocacy work at local, national and international levels;
- Experience, ability and desire to further develop capacity of local staff and partners;
- Experience of working with Humanitarian cluster systems;
- A proven record of effective management of multiple donor contracts, and quality and successful production of reports and proposals;
- Strong analytical, reporting and strategic planning skills;
- Ability to live and work in stressful and insecure environments, manage risk and security;
- Ability to work well under pressure and in response to changing needs;
- Fluency in English and French;
- Well-developed inter-personal skills;
- Empathy with the aims and objectives of Oxfam;
- Commitment to Oxfam's equal opportunity and gender policies;
- Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts;
- Sensitivity to the needs and priorities of disadvantaged populations.
DESIRABLE
- Understanding and experience of DRC's complex and evolving political and development situation;
How to apply
To find out more about this role and to apply, visit www.oxfam.org.uk/jobs and quote ref: INT4414.
Director of Finance and Operations
In order to support the attainment of the Foundation’s overall goal of the elimination of pediatric HIV and AIDS, this position effectively and efficiently oversees the implementation and management of all operational systems and functions necessary for the Foundation’s programmatic activities – namely compliance, accounting , human resources, award management, finance, information technology, procurement and logistics, administration, audit, field operations, and affiliate transition and support
In managing the overall operations of the country program and supervising the operations staff, this position coordinates all operational activities in a collaborative manner, ensures proper and responsive communication regarding all operational matters, and ensures that the Foundation’s operational standards are adhered to at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Compliance
Ensures that a “culture of compliance” is adopted by the country program in accordance to all Donor, Foundation, and In-Country policies and procedures (including all applicable local laws) by providing clear guidance to all staff, maintaining up-to-date knowledge of all applicable rules and regulations, and developing and monitoring systems to ensure all activities are implemented and documented in accordance with these policies.
Coordination
Establishes local workflows and approval processes and ensures that each operational staff member understands how their role is aligned to their responsibilities and has the necessary capacity and training to perform and grow in their position. This position will also ensure that appropriate staff-backups are in place within the Operations department and serve as the Acting Country Director in the absence of the Country Director and/or the Technical Director.
Collaboration
In the true spirit of collaboration and in close partnership with the Country Director, in-country Senior Management, and taking into consideration each department within the country program, this position engenders teamwork and a collegial, supportive, and integrated approach in the operations department, between the operations departments and other in-country departments, and between the in-country operations department and operational counterparts in the Washington DC office.
Communication
Acts as the primary point of contact for all operational matters in the country office and ensures both that operational information from the field is properly communicated to the Washington DC office and that operational information from the Washington DC office is properly communicated to and understood by the in-country team. This involves generating and disseminating regular monthly and semi-annual reports on the status of operational activities and plans and ensuring a smooth and responsive exchange of operational information between the country office and the DC office, implementing partners, donors, sub-awardees, and other stakeholders.
Accounting
Ensures that all uses of the Foundation’s funds are properly prepared, reviewed, approved, and documented, in line with all appropriate policies, procedures, authority levels, and local laws, and ensures that this information is properly entered into the accounting system. This position also oversees the month-end close and payroll processes, provides and analyzes accounting data and reports, ensures all funds are properly safeguarded, oversees the Foundation’s relationship with a local bank and ensures accuracy of the information in the Foundation’s bank account, and manages the overall cash needs and forecasts of the country program.
Human Resources
While overseeing the implementation of the performance management and compensation systems, this position ensures up-to-date employee contracts, personnel files, and all other applicable documentation for the HR function are in place at all times. In addition, this position oversees the recruitment process, management of leave, staff development, and training, as well as the regular review of the country’s Staff Handbook, job descriptions, and the accurate and timely submission of all HR reports. This position ensures that an accurate and up-to-date Business Continuity Plan is in place, as well as on-boarding and exiting procedures for all staff. As applicable, this position will also oversee the work visa application and renewal process.
Award Management
Manages the process of establishing agreements with partners, ensures these partners have available funding per their agreements at all times, and ensures the implementation of these agreements in line with all applicable policies, procedures, and local laws. This position oversees the operational capacity building efforts of these partners and implements systems to monitor the operational management and performance of these partners. Finally, this position ensures all documentation regarding the management of these agreements is complete and well-organized and liaises with the Washington DC office regarding all applicable agreement matters – including the close-out of these agreements.
Finance
In addition to leading the budget development process and developing systems to ensure activities are implemented in line with approved budgets, this position generates, analyzes, and reviews financial reports and data, analyzes burn rates, and develops plans to increase or decrease spending as needed
Information Technology
Ensures all appropriate IT equipment and infrastructure is in place, well-maintained, safeguarded, and properly functioning with minimal downtime, and that staff are properly trained on all IT-related systems, policies, and procedures.
Procurement and Logistics
Oversees all processes for identifying appropriate goods and services to be purchased in order to support the Foundation’s needs, manages these relationships with key vendors and landlords, and ensures all procurement activities are properly documents and all appropriate pre-approvals are obtained. Additionally, the position manages an inventory system of all Foundation property and equipment, ensures vehicles are properly maintained, processes tax exemptions as applicable, and facilitates in-kind procurements on behalf of the Foundation’s sub awardees.
Administration
Oversees the general maintenance, security, and use of the Foundation’s office premise(s), equipment, and supplies and ensures that appropriate procedures are in place for receiving visitors and external phone calls.
Audit
Takes the lead in preparing for and facilitating the auditing activities of the Foundation’s internal auditor, as well as any operational review on behalf of a donor, external auditor, or in-country governmental organization. If any material findings are found or recommendations are made as a result of these activities, this position proactively takes the lead in addressing these issues and resolving them in a timely manner.
Field Operations
Provides operational support and oversight to all satellite offices and seconded staff. Ensures satellite offices are properly staffed with operational personnel and that these personnel are properly trained and integrated with the country’s head office operations team.
REQUIRED QUALIFICATIONS
10 yrs relevant experience required.
BS/BA required, advanced degree preferred (MBA or similar relevant field).
Minimum five years of experience in administrative management and leadership experience managing complex, multi-sector programs.
Minimum four years of experience in managing overseas operations with programmatic, financial, and administrative duties. African country experience is highly desirable.
Minimum three to five years of experience in managing U.S. Government grants.
Ability to travel frequently.
Fluency in French (written and oral) is required.
KNOWLEDGE, SKILLS AND ABILITIES
Experience working in challenging environments and a competency of managing and dealing with security and safety issues.
Excellent knowledge of Logistic, IT, Human Resource, Administrative and Financial Management - including preparing and managing budgets, banking contracts, and negotiations.
Strong understanding of international development context, experience in international development sector (NGO's, direct bilateral, multilateral).
Grant management and budget oversight skills and experience.
Knowledge of principles and practices governing USAID and/or other federal grants.
Ability to establish and maintain effective working relationship with USAID/CDC/DOS and other governmental agency officials, co-workers, staff and the general public.
Ability to support and direct the implementation of organizational ideas, projects and plans.
Experience in developing and managing procurement and logistical procedures and policies.
Skills and knowledge in project monitoring and evaluation (both quantitative and qualitative methods) and reporting.
Highly organized with abilities to prioritize, multi-task and take initiative.
Ability to manage multiple priorities and projects while working as part of a team.
Possess strong accuracy, attention to detail and ability to follow-through.
Excellent analytical, oral and written communication skills.
Strong knowledge of Microsoft Office applications.
Ability to work under pressure, meet multiple deadlines, and troubleshoot and problem solve.
Energetic, independent, self motivated and administratively self sufficient.
Demonstrable skills and experience in: Strategic thinking/Analytical/Creative thinking; Management of specialists and consultants; Interpersonal relations; Planning & organizing; Team building; HR and programmatic personnel issues; Networking and collaboration; Negotiation and IT (email, internet, Word, Excel, etc.).
Ability to maintain confidentiality, exercise discretion and sound judgment.
Experience working in challenging environments and a competency of managing and dealing with security and safety issues.
In managing the overall operations of the country program and supervising the operations staff, this position coordinates all operational activities in a collaborative manner, ensures proper and responsive communication regarding all operational matters, and ensures that the Foundation’s operational standards are adhered to at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Compliance
Ensures that a “culture of compliance” is adopted by the country program in accordance to all Donor, Foundation, and In-Country policies and procedures (including all applicable local laws) by providing clear guidance to all staff, maintaining up-to-date knowledge of all applicable rules and regulations, and developing and monitoring systems to ensure all activities are implemented and documented in accordance with these policies.
Coordination
Establishes local workflows and approval processes and ensures that each operational staff member understands how their role is aligned to their responsibilities and has the necessary capacity and training to perform and grow in their position. This position will also ensure that appropriate staff-backups are in place within the Operations department and serve as the Acting Country Director in the absence of the Country Director and/or the Technical Director.
Collaboration
In the true spirit of collaboration and in close partnership with the Country Director, in-country Senior Management, and taking into consideration each department within the country program, this position engenders teamwork and a collegial, supportive, and integrated approach in the operations department, between the operations departments and other in-country departments, and between the in-country operations department and operational counterparts in the Washington DC office.
Communication
Acts as the primary point of contact for all operational matters in the country office and ensures both that operational information from the field is properly communicated to the Washington DC office and that operational information from the Washington DC office is properly communicated to and understood by the in-country team. This involves generating and disseminating regular monthly and semi-annual reports on the status of operational activities and plans and ensuring a smooth and responsive exchange of operational information between the country office and the DC office, implementing partners, donors, sub-awardees, and other stakeholders.
Accounting
Ensures that all uses of the Foundation’s funds are properly prepared, reviewed, approved, and documented, in line with all appropriate policies, procedures, authority levels, and local laws, and ensures that this information is properly entered into the accounting system. This position also oversees the month-end close and payroll processes, provides and analyzes accounting data and reports, ensures all funds are properly safeguarded, oversees the Foundation’s relationship with a local bank and ensures accuracy of the information in the Foundation’s bank account, and manages the overall cash needs and forecasts of the country program.
Human Resources
While overseeing the implementation of the performance management and compensation systems, this position ensures up-to-date employee contracts, personnel files, and all other applicable documentation for the HR function are in place at all times. In addition, this position oversees the recruitment process, management of leave, staff development, and training, as well as the regular review of the country’s Staff Handbook, job descriptions, and the accurate and timely submission of all HR reports. This position ensures that an accurate and up-to-date Business Continuity Plan is in place, as well as on-boarding and exiting procedures for all staff. As applicable, this position will also oversee the work visa application and renewal process.
Award Management
Manages the process of establishing agreements with partners, ensures these partners have available funding per their agreements at all times, and ensures the implementation of these agreements in line with all applicable policies, procedures, and local laws. This position oversees the operational capacity building efforts of these partners and implements systems to monitor the operational management and performance of these partners. Finally, this position ensures all documentation regarding the management of these agreements is complete and well-organized and liaises with the Washington DC office regarding all applicable agreement matters – including the close-out of these agreements.
Finance
In addition to leading the budget development process and developing systems to ensure activities are implemented in line with approved budgets, this position generates, analyzes, and reviews financial reports and data, analyzes burn rates, and develops plans to increase or decrease spending as needed
Information Technology
Ensures all appropriate IT equipment and infrastructure is in place, well-maintained, safeguarded, and properly functioning with minimal downtime, and that staff are properly trained on all IT-related systems, policies, and procedures.
Procurement and Logistics
Oversees all processes for identifying appropriate goods and services to be purchased in order to support the Foundation’s needs, manages these relationships with key vendors and landlords, and ensures all procurement activities are properly documents and all appropriate pre-approvals are obtained. Additionally, the position manages an inventory system of all Foundation property and equipment, ensures vehicles are properly maintained, processes tax exemptions as applicable, and facilitates in-kind procurements on behalf of the Foundation’s sub awardees.
Administration
Oversees the general maintenance, security, and use of the Foundation’s office premise(s), equipment, and supplies and ensures that appropriate procedures are in place for receiving visitors and external phone calls.
Audit
Takes the lead in preparing for and facilitating the auditing activities of the Foundation’s internal auditor, as well as any operational review on behalf of a donor, external auditor, or in-country governmental organization. If any material findings are found or recommendations are made as a result of these activities, this position proactively takes the lead in addressing these issues and resolving them in a timely manner.
Field Operations
Provides operational support and oversight to all satellite offices and seconded staff. Ensures satellite offices are properly staffed with operational personnel and that these personnel are properly trained and integrated with the country’s head office operations team.
REQUIRED QUALIFICATIONS
10 yrs relevant experience required.
BS/BA required, advanced degree preferred (MBA or similar relevant field).
Minimum five years of experience in administrative management and leadership experience managing complex, multi-sector programs.
Minimum four years of experience in managing overseas operations with programmatic, financial, and administrative duties. African country experience is highly desirable.
Minimum three to five years of experience in managing U.S. Government grants.
Ability to travel frequently.
Fluency in French (written and oral) is required.
KNOWLEDGE, SKILLS AND ABILITIES
Experience working in challenging environments and a competency of managing and dealing with security and safety issues.
Excellent knowledge of Logistic, IT, Human Resource, Administrative and Financial Management - including preparing and managing budgets, banking contracts, and negotiations.
Strong understanding of international development context, experience in international development sector (NGO's, direct bilateral, multilateral).
Grant management and budget oversight skills and experience.
Knowledge of principles and practices governing USAID and/or other federal grants.
Ability to establish and maintain effective working relationship with USAID/CDC/DOS and other governmental agency officials, co-workers, staff and the general public.
Ability to support and direct the implementation of organizational ideas, projects and plans.
Experience in developing and managing procurement and logistical procedures and policies.
Skills and knowledge in project monitoring and evaluation (both quantitative and qualitative methods) and reporting.
Highly organized with abilities to prioritize, multi-task and take initiative.
Ability to manage multiple priorities and projects while working as part of a team.
Possess strong accuracy, attention to detail and ability to follow-through.
Excellent analytical, oral and written communication skills.
Strong knowledge of Microsoft Office applications.
Ability to work under pressure, meet multiple deadlines, and troubleshoot and problem solve.
Energetic, independent, self motivated and administratively self sufficient.
Demonstrable skills and experience in: Strategic thinking/Analytical/Creative thinking; Management of specialists and consultants; Interpersonal relations; Planning & organizing; Team building; HR and programmatic personnel issues; Networking and collaboration; Negotiation and IT (email, internet, Word, Excel, etc.).
Ability to maintain confidentiality, exercise discretion and sound judgment.
Experience working in challenging environments and a competency of managing and dealing with security and safety issues.
How to apply
Please apply online at http://www.pedaids.org/