Documentation and Information Management Officer

Duty Station (details) Rome Duration of Assignment 2-year fixed term Organizational Context IFAD is an International Financial Institution and a Specialized Agency of the United Nations whose mission is to enable poor rural people to overcome poverty. IFAD’s headquarters is in Rome, Italy, and its staff work with poor rural people, their governments, communities and organizations in more than 80 countries to develop and finance programmes and projects aimed at increasing rural productivity and incomes. Division Context The Programme Management Department (PMD) is responsible for the overall lending programme of the Fund and is composed of five regional divisions, the Operational Policy and Technical Advisory Division and the Environment and Climate Division. Coordinating information management is a priority for the department in order to improve efficiency and knowledge sharing for better design and implementation. As such, IFAD recognises that effective storage and retrieval of documents is a necessary ingredient to develop and disseminate knowledge products. PMD has successfully introduced the Project Life File (PLF) - key documents associated with all phases of the project life cycle - as the vehicle for accessing project related documents and developing knowledge. Experience with development of the PLF underscored the need for a consistent department-wide approach to information management and related support. Duties and Responsibilities Under the general supervision of the Operational Systems Advisor and collaborating with the regional Knowledge Management or Communications Officers in PMD, the incumbent will be responsible for providing support to PMD divisions in managing information, in particular managing document libraries, to facilitate knowledge sharing and collaboration. Knowledge Management: 1. Facilitate the aggregation and retrieval of thematic materials maintained in the respective divisional work spaces, ensuring that these are available to all business users 2. Strengthen knowledge sharing across documents and information systems and provide input towards integration to facilitate exchange of information across systems 3. Provide support to regional KM Officers in carrying out knowledge management activities as required; including providing support to the design and enhancement of the regional and country work spaces 4. Strengthen and maintain links between divisional and departmental work spaces as well as to other external knowledge resources and networks; collaborating with the KM Officers in leveraging content for queries and improved retrieval of operations documents in the repository 5. Build customized views to increase the speed and efficiency of document retrieval and sharing across the department Information Management: 6. Coordinate the set up and maintenance of the divisional and regional workspaces to introduce department-wide standards for information management to ensure consistency 7. Collaborate with Divisions in defining and enhancing workflows and standard practices for document management including developing proposals for using information management systems more effectively 8. Research and recommend standards for documentation to be used within the department to ensure a common approach across all workspaces in the repository, including producing reports and flagging inconsistencies within the divisional workspaces 9. Develop strategies for sensitizing potential users outside PMD as well as support initiatives to define and implement changes required to adopt more efficient document management practices within PMD 10. Provide “end-user” support in troubleshooting information management issues - including quality enhancement - that do not require software development. 11. Liaise with IFAD’s Communication Division with regard to electronic accessibility of documents for disclosure. Capacity Building: 12. Improve system usability for Country Offices by providing training on the system and by introducing standard document management practices to be adopted by the department; including preparing training materials as needed 13. Promote the development of skills in the use of document and information management tools across PMD through proactive coaching; conduct briefings, in particular for new staff members 14. Coordinate the use of the Documents Management System (DMS) in PMD providing end user and business support to PMD Divisions 15. Provide periodic training for PMD Divisions and focal points on DMS features of interest 16. Assist PMD Divisions in developing and administering document collaboration workspaces and ensuring required access Education and Experience • University degree in Information Systems or related field. • Advanced knowledge of Microsoft Office productivity tools (Microsoft Professional certification, an advantage). • Master’s degree or equivalent an asset. • Minimum of three years of experience in customizing and maintaining workspaces, webparts, document libraries, customized views in MOSS, with at least two years of international experience. Tech/Functional Competencies Results-oriented Performer: you have the ability to produce high quality output and analyse and think creatively Planner and Organizer: you are able to plan/organize and achieve rapid solutions. Developed professionalism. Team Worker: you have strong interpersonal skills and ability to deal with staff members from diverse cultures and backgrounds; you also have the ability to work in and build successful teams Client orientated partner: you have a developed sense of service provision Innovator and facilitator of change Model of integrity, trustworthy and confident: you have high ethical standards. Communication • Excellent written and verbal communication skills in English; including the ability to set out a coherent argument in presentations and group interactions. • Knowledge of another IFAD official language (Arabic, French or Spanish) useful. Other Information Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD, and they may be assigned by him/her to any of the activities of IFAD, including field assignments and/or rotation within IFAD. IFAD reserves the right to appoint a candidate at the appropriate grade commensurate with experience and knowledge. Interested candidates are requested to apply by completing IFAD’s Personal History Form (PHF) in English. A separate CV may be attached if you so desire, only as a supplement and not a substitute to the PHF. The application should be made through the online system only. In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful. Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews.

Documentation and Information Management Officer P-2 - Front Office Programme Mgmt Division - deadline: 12 April 2011

Global Partnership Coordination and Reporting Manager P3

The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. We are currently seeking to fill the position of the Global Partnership Coordination and Reporting Manager at P3 level, which will become available in our headquarters in Rome, Italy.

The selected candidate will be responsible for the following key duties:

- Work closely with senior managers to establish prospecting and fundraising priorities for global prospecting team;
- Oversee the prospecting strategy and execution across global team in multiple geographies, including North America, Asia, Europe and the Middle East;
- Manage the identification of sectors appropriate for long-term donor relationships with WFP, including liaising with the Information Management and Research Manager to analyze the financial potential of corporate, foundation and individual targets;
- Analyze social and economic trends affecting the corporate and foundation world, synthesize and interpret data and adapt prospecting strategy accordingly;
- Generate specific prospecting strategies that create compelling arguments for companies and foundations to establish, maintain and grow relationships with WFP;
- Work with the Partnership Communications Manager, ensure pitch materials incorporate up to date messages and balance the needs of potential partners with WFP needs;
- Work with Partnership Managers to negotiation deals that have mutually beneficial terms;
- Work with Information Management Division, analyse and report accordingly prospecting and partnership lists to help senior management and Partnership Managers to maximize opportunities;
- Manage and report regularly prospecting and fundraising results (including donor forecasting) to demonstrate progress towards Private Partnership teams’ metrics and goal;
- Provide strategic direction and proposed improvements on financial aspects of the private sector fundraising strategy;
- Report fundraising progress and results monthly and as-needed basis for internal and external audiences;
- Perform other related duties as required.

Qualifications & Experience Required
Education:
- University degree in International Development, Business Administration, Marketing, Communications or other related fields. MBA is desirable.

Experience:
- At least 5 years of postgraduate progressively responsible professional experience in international development or corporate social responsibility/sustainability and demonstrated understanding of fundraising trends and global financial processes involving public-private partnerships;
- Experience in private sector fundraising, developing public-private partnerships, negotiations with private partners and financial planning and donor reporting;
- Managerial experience.

Technical Skills & Knowledge:
- Communications and reporting skills that demonstrate ability to interpret complex data and communicate to internal and external audiences in a clear and concise way;
- Financial skills such as forecasting revenue, budget trends and analysis;
- General knowledge of UN system policies, rules, regulations and procedures governing administration is an asset.

Competencies:
- Excellent presentation and problem solving skills;
- Strong organization and planning ability;
- Ability to think and plan strategically;
- Ability to work independently, as well as to organize, assess and coordinate the work of others;
- Ability to work harmoniously with people of different national and cultural backgrounds.

Language:
- Working knowledge of English and intermediate knowledge of another UN official language (Arabic, French, Spanish, Russian or Chinese) or Portuguese as a WFP working language.


Terms and Conditions
Selected candidates will be employed on a two-year contract fixed-term with a probationary period of one year. After the completion of the first term, contract may be extended or renewed if certain conditions are met.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, 30 days’ annual vacation, home leave, an education grant for dependent children, pension plan and medical insurance. Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Where we work” and “Our work” to learn more about WFP’s operations.
http://icsc.un.org Click on: Quick Links > Salary Scales > by date
http://www.unstaffmobility.org Learn more about countries where the UN operates

How to apply

Application procedures:
Go to: http://i-recruitment.wfp.org/vacancies/11-0011550
Step 1: Create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.

Deadline for applications: 30 April, 2011

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Qualified female applicants and qualified applicants from developing countries are encouraged to apply

REF: 11-0011550

Information Management and Research Manager, P3

The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. We are currently seeking a qualified individual with strong knowledge management and research skills for the position of the Information Management and Research Manager at P3 level, which will become available in our headquarters in Rome, Italy.

The selected candidate will be responsible for the following key duties:

- Manage inventory data used in Private Sector (e.g. research reports, proposal, letters, pitches, power points, brochures, talking points, etc.), and organize to maximize team access and use. Ensure donor records are updated and retained for proper length of time;
- Formulate and manage online portals and databases to maximize information flow, including Salesforce, Microsoft Sharepoint, proposal database and other databases;
- Configure and, with buy-in from the team, continually organize and upload resources within the structure of the platform, making sure this completely supports and optimizes the work of the team;
- Identify ways in which the platform is useful to each team member and all team members as a group are encouraged to use it;
- Ensure compliance of team member in their use of information sharing platforms;
- Identify other tools that may add value to the work of the team, and suggest ways in which to integrate them;
- Oversee the research/due diligence process and integrate the information in the management platform. Research and due diligence includes:
- Producing reports on suitability of potential partners with reference to WFP needs
- Providing detailed analysis of donor offer in relation to WFP needs to be used in sales plans through internal and external research
- Actively participating in the development of the sales package/proposal
- Perform other related duties as required.

Qualifications & Experience Required
Education:
- University degree in International Development, Business Administration, Marketing, Communications, Information Management and Research, or other related fields. Advanced university degree is desirable.

Experience:
- At least 5 years of postgraduate progressively responsible professional experience in international development, or in corporate social responsibility/sustainability in the private sector, or in managing large private foundations and associated philanthropic events;
- Experience in private sector fundraising, developing public-private partnerships, negotiations with private partners and public relations/advocacy, research and information technology platforms;
- Managerial experience.

Technical Skills & Knowledge:
- Excellent communications skills such as to approach the information management and research needs in a creative way;
- Understanding of how technology can optimize the work of often geographically distributed groups and teams;
- General knowledge of UN system policies, rules, regulations and procedures governing administration is an asset.

Competencies:
- Excellent presentation and problem solving skills;
- Strong organization and planning ability;
- Ability to think and plan strategically;
- Ability to work independently, as well as to organize, assess and coordinate the work of others;
- Ability to work harmoniously with people of different national and cultural backgrounds.

Language:
- Working knowledge of English and intermediate knowledge of another UN official language (Arabic, French, Spanish, Russian or Chinese) or Portuguese as a WFP working language;
- Proficiency in Spanish is desirable.

Terms and Conditions

Selected candidates will be employed on a two-year contract fixed-term with a probationary period of one year. After the completion of the first term, contract may be extended or renewed if certain conditions are met.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, 30 days’ annual vacation, home leave, an education grant for dependent children, pension plan and medical insurance. Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Where we work” and “Our work” to learn more about WFP’s operations.
http://icsc.un.org Click on: Quick Links > Salary Scales > by date
http://www.unstaffmobility.org Learn more about countries where the UN operates

How to apply

Application procedures:
Go to: http://i-recruitment.wfp.org/vacancies/11-0011551
Step 1: Create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.

Deadline for applications: 30 April, 2011

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Qualified female applicants and qualified applicants from developing countries are encouraged to apply

REF: 11-0011551

Economic Justice Policy Advisor

According to the Oxfam Economic Justice (EJ) overall campaign strategy, to gather intelligence, provide analysis, develop policy positions and implement advocacy strategies to influence the agenda of the Committee on World Food Security (CFS), the High Level Task Force on the Global Food Crisis (HLTF), the Food and Agriculture Organization (FAO), and other international food agencies (World Food Program, IFAD), regarding “food justice in a resource constrained world” (link across the issues of food, agriculture, climate change, land and water issues); and to liaise with other civil society organizations as appropriate.

Key responsibilities:

Policy and Advocacy

· Develop and implement power analysis-based advocacy strategies designed to influence the “food justice in a resource constrained world policies and practices of the CFS, HLTF, and other Rome-based agencies (WFP, FAO, etc.) to ensure they are pro-poor and consultative.

· Develop Oxfam International policy on the international food institutions in support of the above strategy.

· Develop and maintain key relationships with management and staff of the international food institutions named above, with some key member states delegations officials and with relevant civil society groups to promote Oxfam’s advocacy agenda around food and agriculture, climate, land and water issues

· Influence the work of the CFS, particularly through the follow-up on the Advisory Group, especially promoting policy convergence and practical accountability mechanisms.

· Write briefing papers, media briefs, strategies, articles for publications, speeches, lobbying letters, and plans and contribute to the organisation of advocacy events as appropriate.

· Represent Oxfam at meetings and conferences, give media interviews and speak publicly.

Networking and Alliances

· Develop and maintain relationships with NGO colleagues (North and South).

· Support the functioning and establishment of the Civil Society Global Food Security Coordination Mechanism (CSM), building advocacy and campaigning alliances, and ensuring the involvement of Southern CSO partners in global processes.

· Facilitate collaboration around CFS and FAO processes between Oxfam and other civil society organisations North and South, particularly supporting women’s groups and organisations;

Internal coordination

· Participate in Oxfam’s Economic Justice campaign teams and internal coordination meetings, providing research and policy analysis when appropriate and requested.

· To inform Oxfam affiliates and advocacy offices staff about CFS, HLTF, FAO and other Rome agencies’ policies and positions and to ensure coordinated advocacy strategy around these processes and institutions.

· Ensure mutual information between Oxfam global Economic Justice advocacy work and Oxfam regional and country program experiences.

· Participate and coordinate, where appropriate, Oxfam and partner organisations multidisciplinary teams around relevant issues.

Key Working Relationships

• OI Economic Justice Campaign Advocacy Strategy Lead
• OI Economic Justice Campaign Policy Lead
• OI Economic Justice Media Lead
• OI Economic Justice Public Campaign Lead
• Oxfam Italy Advocacy and Campaigns Director
• Oxfam Italy Economic Justice Policy Advisor
• The post will be linked with Right in Crisis and Essential Services campaign following the cross-issues agreed across the Cross Campaign Management Team.

Key Competencies

· Education to Masters Degree level or equivalent professional experience (would be preferable in a relevant subject)

· Fluency in written and spoken English is essential. Working knowledge of another language is desirable.

· Proven track record in research, policy and advocacy agenda around food justice agenda mentioned above .

· Knowledge of the international food agencies and institutions ways-of-working, particularly the CFS and FAO.

· Experience of working with NGOs, CSOs, alliances and coalitions, in order to contribute to their capacity building.

· Demonstrable understanding of gender and diversity issues.

· Experience regarding issues in the South will be a key advantage

· Strong conceptual and analytical skills

· Ability to think strategically and creatively

· Excellent oral and written communication skills for lobbying and media work

· Strong inter-personal skills

· Sound understanding of political sensitivities

· Ability to prioritise, plan, organise work in a complex institutional setting

· Ability to work well and flexibly in hard-working teams

· Ability to take initiative and work under pressure with limited supervision.

· Commitment to Oxfam values and philosophy

How to apply:

Please send your CV with a letter of presentation to selezioni@oxfamitalia.org with the subject “Economic Justice Policy Adviser – Vacancy” by 30^th March 2011. Only shortlisted candidates will be contacted.

Shortlisted candidates will be asked to participate to a face to face interview in Rome, the 6^th and 7^th April 2011.

Knowlede Management Consultant - Policy and Technical Advisory Division

Duty Station (details) Rome, Italy Duration of Assignment Duration of this consultancy assignment: 2.5 months (possibility of extension) Duties and Responsibilities TERMS OF REFERENCE Organizational unit: Policy and Technical Advisory Division (PTA) Assignment title: Short-term Consultant / service provider Specialization: Knowledge Management (KM) Direct Supervisor: Knowledge Management Focal Point for Policy and Technical Advisory Divsion Assignment duration: 2.5 months (with possibility of extension) Travel: To be defined ASSIGNMENT DESCRIPTION Tentative dates: 25th April - 20 July 2011 (2.5 months) Under the direct supervision of the PTA Knowledge Management Focal Point, the overall guidance of the Technical Adviser for Water and Rural infrastructure and in close collaboration with the Communications division of IFAD, the consultant will implement the preparatory phase of the CoP for Water for Food. OBJECTIVES OF THE CONSULTANCY / SERVICE PROVISION 1. Conduct a knowledge audit to assess knowledge needs, resources and flows, in the area of water for food 2. Identify key partners in the area of irrigation and water management 3. Co-ordinate consultation with partner organizations, to assess their needs and expectations on knowledge management, sharing and communication. REQUIRED EXPERTISE Ability to work independently and in a team Proven capacity to work effectively with a wide range of partners Ability to establish and foster network of like-minded people/partners/organizations Excellent communication skills with demonstrated commitment to participatory approaches Good understanding of and experience with KM methods and techniques. Experience with development and implementation of communities of practice as a tool for collaboration and achieving better results in the field. Good understanding of IFAD project cycle (loan and grant) and Quality Enhancement (QE). Understanding of and experience with partnership building. Good facilitation skills. ACTIVITIES AND EXPECTED OUTPUTS 1. Conduct a knowledge audit to identify knowledge needs, resources and flows, in the area of water for food as a basis for understanding where and how better KM and KS can add value to IFAD development operations. 1. .Conduct a research to map existing networks and collect information on their mandate, members, strategies, activities and working modalities. 2. Identify partner organizations (map potential community members) and start consultations to strengthening interactions and networking. - Through in-house and external consultations (with Country Programme Managers, Project Management Units, project partners and other key IFAD resource people at divisional and field level; regional and thematic networks, stakeholders organizations, etc.) identify potential partner organizations. - Collect in a matrix: (i) information about their scope and mandate; and (ii) contact details. 3. Develop and distribute a Needs and Expectations Assessment to potential members/partners to identify challenges, areas of work, strategies, opportunities and priorities. - Use Monkey Survey to create an electronic version of the survey and distributed it to relevant partners. - Monitor responses and compile results. - Prepare a report on the findings. - Identify from the priority assessed, actions and areas of collaboration and promote possible linkages/networking for common activities. 4. Assess Knowledge Management and Knowledge Sharing (KM/KS) needs and expectations of partners’ organizations. - Prepare and disseminate a Questionnaire survey to identify KM/KS needs and expectations of CoP potential members/partners. - Report on findings from the KM/KS assessment. EXPECTED OUTPUTS (i) Assess knowledge gaps and key critical processes planned to influence and support the generation, sharing, storing and application of knowledge in the area of water for food; (ii) Identify existing networks on water management and irrigation and collect relevant information. (iii) Compile list of potential partners’ organizations and related information. (iv) Prepare and disseminate survey. (v) Monitor results, follow-up, analyze and report on the survey findings. (vi) Assess and report on KM needs & expectations. OTHER DUTIES AS REQUIRED In addition: The consultant will also prepare a consultancy final report and work log. Other Information Interested candidates are requested to apply by completing IFAD’s Personal History Form (PHF) in English. A separate CV may be attached if you so desire, only as a supplement and not a substitute to the PHF. The application should be made through the online system only.

Knowlede Management Consultant - Policy and Technical Advisory Division - deadline: 10 April 2011

Senior Gender Policy Advisor, P-5

THE FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS

invites applications for the position of Senior Gender Policy Advisor, P-5, at its Headquarters in Rome, Italy.

The Organization is committed to gender equity and geographic balance in its workforce, and encourages qualified female candidates to apply as well as qualified candidates from non- and underrepresented countries. Country representation status may be viewed at: http://www.fao.org/VA/non_rep_en.htm

Responsibilities: In this position, you will be a lead player in managing FAO's strategic results on gender equality in access to resources, goods, services and decision making in rural societies. You will be part of an interdisciplinary team developing state-of-the-art policy and planning advice to FAO member countries to ensure that agriculture, food security and rural development programmes and policies are gender responsive. You would become a world expert in policy analysis, managing for results, strategic partnership building, communications, resource mobilization and monitoring and reporting.

Requirements: The minimum requirements include a Ph.D or equivalent in Economics or Social Sciences, 10 years' relevant work experience in programme planning and delivery and in policy analysis related to gender in agriculture, food security and rural development. Fluency in English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese or Russian.

Further information on this position is available at www.fao.org/VA/ VAC_en.htm. General information on the Organization, its programmes and structure can be found at http://www.fao.org.

Deadline for applications: 15 April 2011.

FAO offers a competitive remuneration package in accordance with the United Nations common system of salaries, allowances and benefits.